Confirmation emails are important ways of communicating in the workplace. You must confirm whether things fit your schedule to ensure you’re on the same page as the other party.
You might want to use “thank you for confirming” in an email. But is it really the best phrase? This article will explore some alternatives.
- I appreciate your confirmation
- Thanks for confirming the time
- Thanks for your swift confirmation of this
- Your confirmation is appreciated
- I appreciate you fitting this into your schedule
- Thank you for confirming that this works
- I’m glad we could find a suitable time for both of us
- I really appreciate your confirmation email
- Many thanks for confirming
Keep reading to learn how to respond after confirmation in an email. Also, review the examples in each section to help you understand how it works in practice.
1. I Appreciate Your Confirmation
If you’re stuck for a good synonym, start with the basics. There’s nothing wrong with the formal alternative “I appreciate your confirmation.”
For instance, you could use it when setting up an interview time with a new employer. This allows you to thank them for confirming what times work for them.
This sample email will also help you:
Dear Mr. Antony,
I appreciate your confirmation of the interview date and time. I look forward to meeting with you.
All the best,
2. Thanks for Confirming the Time
Another way to say “thank you for confirming” is “thanks for confirming the time.” Of course, this phrase is a little more specific than “thank you for confirming.”
“Thanks for confirming the time” only allows you to discuss meeting times with the recipient. You cannot use it when replying to any other form of confirmation.
However, it’s still effective when confirming times for meetings. We recommend using it because it’s professional and direct.
Check out the following email sample:
Thanks for confirming the time of the meeting. I will look at the schedule to see if I can move things around.
3. Thanks for Your Swift Confirmation of This
How quickly did someone get back to you to confirm a meeting? If they were quicker than you expected, you might want to try “thanks for your swift confirmation of this.”
It’s an excellent phrase that allows you to sound professional and friendly. There’s nothing wrong with thanking someone for the speed of their reply.
After all, the longer someone takes to reply to an email, the harder it is to arrange meetings. So, the sooner they reply, the better off you’ll both be.
Here’s a useful example to show you more about it:
Thanks for your swift confirmation of this. It’s good to see that your availability allows for us to meet.
All the best,
4. Your Confirmation Is Appreciated
You can go slightly more professional with “your confirmation is appreciated.” You won’t often see “appreciated” come at the end of the phrase in informal cases, but it works well formally.
You can emphasize appreciation by including it at the end. It makes the phrase more impersonal, allowing the reader to focus only on your appreciation of their confirmation.
Feel free to use it when emailing clients. If they’ve just sent you a confirmation email, this is a great choice to show that you appreciate their cooperation.
If you’d still like to know more, review this sample email:
Dear Mr. Garlick,
Your confirmation is appreciated. Your attendance at this event will be vital for the shareholders.
5. I Appreciate You Fitting This Into Your Schedule
Most people in the workplace have busy schedules. Whether you’re an employee, a boss, or a client, you’ll often find that you have a lot of important things to tend to.
So, when someone confirms a meeting with you, it means they’ve worked it around their already busy schedule.
“I appreciate you fitting this into your schedule” shows that you respect someone’s busy schedule. It’s a highly effective phrase professionally after someone confirms a meeting.
You can try it when sorting out meetings with your boss. It shows that you respect them and don’t want to get in the way of their schedule.
Here’s a great example to show you how to use it if you’re still unsure:
I appreciate you fitting this into your schedule. Also, let me know if there’s anything else you need from me.
6. Thank You for Confirming That This Works
Feel free to use “thank you for confirming that this works” as another way to say “thank you for confirming.”
Of course, the two phrases are fairly similar. In fact, both start with “thank you for confirming.” However, this phrase is slightly more specific.
Including “that this works” is a more friendly and respectful choice in writing.
It shows that you appreciate someone for taking the time to confirm dates and times. We highly recommend it when emailing coworkers, as it shows you have a more friendly connection.
Also, the following example will help you understand it more:
Thank you for confirming that this works. I appreciate your swift response regarding your availability.
All the best,
7. I’m Glad We Could Find a Suitable Time for Both of Us
It’s always good when someone finds a good time to host a meeting or event. So, why not use “I’m glad we could find a suitable time for both of us” after they confirm the time?
This is a great way to be direct and polite. It shows you’re truly appreciative that someone found a slot to fit a meeting in with you.
It’s highly effective when emailing a client. After all, there’s a lot of respect associated with this tone, and it allows you to strengthen your working relationship with them.
Here’s a great example to also help you understand it better:
I’m glad we could find a suitable time for both of us. Please let me know if there’s anything else you need from me.
Thank you so much,
8. I Really Appreciate Your Confirmation Email
For a simpler yet more formal alternative, write “I really appreciate your confirmation email.” It’s very effective when emailing superiors, as it keeps things short and sweet.
Since it’s quite a direct phrase, it works well as a professional synonym.
Your boss will appreciate it if you use this to thank them for confirming a meeting. You don’t really need to include much else in your email when you write a phrase as direct and obvious as this.
Check out the following email sample if you still need more help:
Dear Mr. Scott,
I really appreciate your confirmation email. I have booked the meeting in my diary now.
9. Many Thanks for Confirming
One of the most common ways to thank people in formal emails is “many thanks.” It’s common because it’s so effective, so you can’t go wrong with it.
Therefore, we recommend using “many thanks for confirming” when emailing an employee.
In this case, you can use it when an employee confirms receipt of your email. It shows you appreciate them replying to you, especially if your previous email contained something important.
You can also review this example:
Many thanks for confirming the receipt of my email. I’ll let you know when I have more information to share.
Is It Correct to Say “Thank You for Confirming”?
It is correct to say “thank you for confirming.” You should after a confirmation email gets sent. It shows gratitude to the sender for confirming details about a meeting or appointment.
You can also use either of the following variations:
- Thank you for confirming.
- Thank you for the confirmation.
“For confirming” sounds a little more personal. It shows that you appreciate the sender for confirming availability.
“For the confirmation” sounds a little impersonal. It still works after someone has confirmed a meeting, but you should use it when you’re not as familiar with the sender.
Both are formal phrases. So, feel free to use either.
Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.