9 Professional Ways to Say “Whenever It Suits You”

Are you trying to find the best ways to encourage someone to do something when they have time?

Perhaps you’re concerned that “whenever it suits you” is too informal or blasé.

Well, you’ve come to the right place to learn more about this.

Here are some great examples of how to say “whenever it suits you” professionally:

• At your convenience
• When you have the time
• When it is most convenient for you
• At a time that suits your calendar
• When it works for your schedule
• In accordance with your timetable
• At a time that accommodates your availability
• When it is convenient for you
• When you have a moment

Now, keep reading if you want to learn much more about how to use these synonym phrases.

1. At Your Convenience

Let’s start with a simple formal synonym like “at your convenience.” This is another way to say “whenever it suits you” which suggests you’re happy to work around someone else’s schedule.

You can use this when writing to a client.

After all, it’s an excellent chance for you to let them dictate the timing of a meeting or event.

It suggests that you’ll be happier if they can arrange the time, as you want them to feel like they’re in control.

For the most part, this helps you to appear more trustworthy and reliable. Both of those traits will go a long way when building client relations.

Here’s a helpful email sample to show you more about how to use it:

Dear Mr. Carlisle,

I am available at your convenience.

Just let me know as soon as you’re able to talk more about this.

All the best,
Rosie Clapper

2. When You Have the Time

Another great synonym to use in your writing is “when you have the time.”

This phrase keeps things a bit more humble and friendly. So, you can use it when you already know the recipient quite well and don’t want to pressure them into something.

For instance, it’s pretty useful when contacting an employee.

It’s formal enough that it shows you need something done. But it’s just the right tone to use when trying to avoid sounding overly bossy or demanding.

Therefore, you can help improve employee relationships with a synonym like this.

It’s also smart to review the following email example to learn a bit more about it:

Dear Michelle,

Please get in touch with them when you have the time.

You’re going to be the best point of contact for that client.

Yours,
Tommy Shelby

3. When It Is Most Convenient for You

Next, you may want to write “when it is most convenient for you.”

This is a fantastic choice that allows you to be commanding and confident. It shows you’re in control of a situation, but you’d like the recipient to decide what time works best for them.

For the most part, this allows you to remain formal and respectful.

It shows that you understand the recipient might have a busier schedule than you, so you’d like them to take control and wait until they’re free before doing something.

You can check out the following email sample if you still don’t know how it works:

Dear Miss Jefferson,

Feel free to call me when it is most convenient for you.

I look forward to hearing from you about what’s coming.

All the best,
Joe Anderson

4. At a Time That Suits Your Calendar

You can also write “at a time that suits your calendar” instead of “whenever it suits you.”

This allows the recipient to decide when something should happen. After all, it gives them the choice to look through their calendar and decide when to book something to ensure it doesn’t overlap other commitments.

For the most part, this phrase works when contacting an employee.

Even if you know their schedule well, you can use this phrase to introduce a choice for your employees.

This keeps things more friendly and open, showing that you’re happy to move things around.

Also, you can check out this example to learn more about it:

Dear James,

Please get on with this at a time that suits your calendar.

I’ll wait to hear from you regarding when you have started work on the project.

Best wishes,
Sandy Kaitlin

5. When It Works for Your Schedule

It might also be worth using “when it works for your schedule.”

This phrase works well as a formal way to show that you want to work around someone’s schedule.

It’s direct and clear, letting the recipient decide when the best time to do something is.

So, you can use this when arranging a meeting with a client.

It gives your client the chance to look at their workload and determine when to meet you. Often, this is a helpful way to build a positive rapport with them moving forward.

You can also review this email sample to learn more:

Dear Miss Keane,

I’d like to arrange this meeting for when it works for your schedule.

Please look at your availability and get back to me when you know more.

Yours,
Thomas Castle

6. In Accordance With Your Timetable

Try using “in accordance with your timetable” instead of “whenever it suits you.”

This is great as a professional synonym to let someone decide when to complete a task.

For instance, you can use this when setting a project for an employee. It suggests that you need them to work through it, but you’ll let them decide what time works best.

Generally, you can use this to sound more formal and confident. It also works best when you’re speaking from a position of authority.

So, you may want to check out the following email example to learn a bit more:

Dear Pablo,

I’d like you to work on this in accordance with your timetable.

As long as it’s completed by the end of the week, it’s okay.

All the best,
Ryan Murphy

7. At a Time That Accommodates Your Availability

For something more formal, you can write “at a time that accommodates your availability.”

Naturally, this phrase is a great way to include someone’s busy schedule before making any plans.

So, you can use it when writing to a client. It’s an excellent opportunity for you to be respectful of their calendars, knowing that they might have a few important jobs already lined up.

You can also check out this example to learn more about how to use it:

Dear Ms. Kingston,

I’d appreciate it if you could contact me at a time that accommodates your availability.

I look forward to hearing from you.

Best wishes,
Bear Shoreline

8. When It Is Convenient for You

We recommend writing “when it is convenient for you” instead of “whenever it suits you.”

This allows an email recipient to decide when they will complete a task. It often implies that you’re happy to wait for them to be less busy before they commence their work.

Often, this works well when giving a coworker a specific role in a team project.

It shows you don’t want to put pressure on them since you’re not their boss. However, if you’d like them to get to work quickly, this could be the best choice.

If you still don’t get it, you can review the following sample email:

Dear Julia,

Please get on with this task when it is convenient for you.

I think you’ll benefit from completing these areas while we focus on other ones.

Thanks so much,
Shaun Coutier

9. When You Have a Moment

Finally, we recommend writing “when you have a moment.” This is a bit more friendly and less bossy when you’d like someone to get on with their work.

Ideally, you should use this when writing to an employee.

After all, it’s a good way to encourage them to get on with a task without forcing them.

This also helps to improve employee relations, which could go a long way if you want to appear as an approachable and reliable manager.

Feel free to review this sample email before you leave:

Dear Benny,

When you have a moment, please call me about this.

I have a few ideas that I’d like to run you through.

Yours,
Sara Millican

Is It Professional to Say “Whenever It Suits You”?

It is not professional to say “whenever it suits you.” Unfortunately, the phrase doesn’t work very well in formal emails or situations.

You might also see the following:

• When it suits you

Technically, the phrase above is more formal. Switching “when” for “whenever” is a great way to sound more serious. But still, neither phrase is suitable in emails.

Check out this message sample if you still don’t get it:

I’m happy for you to sort this out whenever it suits you. You seem to have a busier schedule than I do.

Well, it’s clear that “whenever it suits you” might not be the best phrase to use in formal writing. But it’s okay! There are plenty of other options out there for you to choose from.

Feel free to review our list of professional synonyms to learn how to say “whenever it suits you” in an email.