It’s good to have a response ready when someone sends you a confirmation email. But you might not be too sure what the best way to respond is at first glance.
This article has gathered the best phrases to show you how to confirm an email professionally.
- Acknowledged; thank you
- Thank you so much
- I appreciate the confirmation
- Thanks for confirming
- Received and understood
- Thank you for the email
- Thank you
- I appreciate it
Keep reading to learn how to reply to a confirmation email for a job or other business situations. We’ve also provided email examples for each one to show you how they work.
1. Acknowledged; Thank You
“Acknowledged; thank you” is a great phrase showing you how to reply to a confirmation email for a meeting.
It shows that you’ve read, reviewed, and accepted the meeting times and want to confirm it with the recipient.
For example, you can use it when replying to your boss. The phrase becomes part of a meeting confirmation email, showing that you are happy to attend a meeting at the time stated by your boss.
Perhaps this email sample will help you understand it:
Dear Mrs. Pink,
Acknowledged; thank you. I will let the team know that our meeting time is set and ready to go.
2. Thank You So Much
Keeping things simple when something goes well for you is great. It shows humility and confidence in yourself without going overboard.
That’s why “thank you so much” is a great phrase when figuring out how to reply to a confirmation email for an interview.
An interview confirmation email is always exciting to receive. After all, it’s the first big step toward securing a new and more lucrative job.
Therefore, it’s acceptable to be excited about a new interview opportunity. “Thank you so much” is a great phrase to include when replying to an employer and showing genuine enthusiasm.
Also, this email example should help you with it:
Thank you so much for confirming my appointment on Monday. I look forward to meeting with you.
All the best,
3. I Appreciate the Confirmation
Another good answer to include in a confirmation email is “I appreciate the confirmation.”
It’s more formal than most of the other choices, making it useful when you need to sound professional and respectful.
We highly recommend it when emailing a new employer. It shows that you want to give off a good impression. It’s also a great way to show enthusiasm and diligence when accepting an interview offer.
You can also review this example:
I appreciate the confirmation email for the interview. Would you like me to bring anything else along?
4. Thanks for Confirming
We recommend going with the more simplistic “thanks for confirming” in some formal emails.
It’s a great way to show appreciation for a job confirmation email after you’ve received an interview date.
Generally, you’d use this when emailing a new employer. You can also use “thank you for confirming” if you want to give off a slightly more professional tone in your writing.
Here’s an example to show you how to use it:
Thanks for confirming the interview date with me. I will be there on Monday to talk to you more.
5. Received and Understood
Technically, “received and understood” is two alternatives in one. For example:
- Received. Thank you so much for the message.
- Understood. I appreciate the message.
As you can see, both “received” and “understood” show that you are replying to a confirmation email. Both are professional and polite.
You can use them together to create “received and understood.” It’s great to use in most professional emails to your boss. It shows that you appreciate the information they’ve provided and are happy to confirm your understanding of it.
You can also review the following sample email:
Dear Ms. Beckett,
Received and understood. Thank you so much for the update and confirmation. I’ll see you for our appointment.
6. Thank You for the Email
“Thank you for the email” is a very well-rounded alternative. It applies to many contexts, but in this case, we want to use it to reply to a confirmation email.
It’s an appreciative phrase that shows you’re happy to receive information via email. We recommend it in most formal email contexts.
For instance, you can use it to email a company. It shows that they’ve confirmed your order, and you’re happy to receive an update email confirming your order details.
This example will also help you understand it:
Thank you for the email confirming my booking. I certainly look forward to receiving my order.
It might look like a simple one-word alternative, but “understood” is an effective way to reply to a confirmation email.
We recommend using it to show that you understand and appreciate everything sent to you in the previous email.
It’s a great way to let the recipient know you follow what they’re saying.
You may want to use it when emailing your boss. After all, it shows that you accept any tasks they might have set for you. It also shows that you’re diligent and respectful, two qualities that all bosses look for in their employees.
Here’s a great example to also show you how it works:
Dear Mr. Martins,
Understood. I will certainly get back to you with the information you have requested.
8. Thank You
Did you know that a simple “thank you” goes a long way in this context?
You can say “thank you” in a formal email when someone has confirmed important information with you. It shows you appreciate their email and have understood everything listed.
Generally, “thank you” works in every situation. So, feel free to use it when contacting your boss or anyone else who might send you a confirmation email.
You should also refer to the following example:
Dear Mrs. Murray,
Thank you so much. I appreciate you confirming this with me so quickly. I’ll tell the rest of the team about the meeting.
9. I Appreciate It
“I appreciate it” is basically a more formal way of saying “thank you.” So, you can use it to show appreciation for a job confirmation email.
It works best after your boss has confirmed the final details of a new project you should work on.
We recommend it when emailing your boss to share your appreciation. It’s very respectful and will go a long way if you’re looking to build a good working relationship with your boss.
Also, check out this example to see how to use it:
Dear Mrs. Stevens,
I appreciate it. Do you still need me to deliver the project on Friday?
All the best,
Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.