Polite emails go a long way in the business world. You should always try to remain formal and polite when asking someone to confirm a meeting or appointment.
But what are the best ways to go about this?
Luckily, this article has gathered the best phrases to show you how to politely ask for confirmation in an email.
- Could you please confirm your attendance
- Please confirm the details of the meeting
- Do you have an order confirmation for me?
- I would like some confirmation
- Are we still on for this meeting?
- Do you mind confirming the details with me?
- Have we settled on a time for this?
- I need some confirmation about
- Please provide confirmation for
- Can you confirm
Keep reading to learn how to write a confirmation request email. There are plenty of great variations, and we’ve provided an example for each.
1. Could You Please Confirm Your Attendance
You should always try to confirm receipt of an email clearly and confidently. That’s why the question “could you please confirm your attendance” goes such a long way.
It allows you to ask the recipient directly for an answer. This should allow you to get a response immediately to determine whether someone will attend an event or meeting that you will be hosting.
The more clear your question, the less likely the recipient is to mess up their answer. We recommend this when emailing employees when you need an answer from them. It shows that you don’t want to mess around and need to hear back soon.
You should also refer to this email sample:
Could you please confirm your attendance at this meeting? I’m keen to find out who will be joining us.
All the best,
2. Please Confirm the Details of the Meeting
Instead of a question, you might want to use a statement like “please confirm the details of the meeting.”
It’s polite and respectful, allowing you to find out whether someone has the final details to help you understand the timings of an event.
For instance, let’s say you’re going to a meeting arranged by your employer. You may not know when to be there, so it’s worth asking.
Using “please confirm the details of the meeting” is professional and shows that you need to write the details in your calendar. We highly recommend it if you want to be as formal as possible when addressing your boss.
Here’s a sample email to show you how to use it:
Please confirm the details of the meeting with me as soon as possible. I’d like to know what the plans are.
3. Do You Have an Order Confirmation for Me?
If you’re looking for something more specific, you could ask “do you have an order confirmation for me?”
Of course, this only works when you’ve ordered a product online and want the company to confirm receipt of your order.
We highly recommend it when contacting a customer service representative. It shows that you’re polite but keen to find out the status of your order. You should get a response quite quickly (provided you’re contacting a professional company).
You can also refer to the following example:
Dear Ms. Baker,
Do you have an order confirmation for me? I haven’t heard back from you yet, so I wondered what was happening.
All the best,
4. I Would Like Some Confirmation
“I would like some confirmation” is a simple way to ask for confirmation in many contexts. It shows that you’d like to receive a confirmation email.
We highly recommend it when you’re expecting some information to come through but have yet to receive it.
For example, perhaps you’ve made a payment to someone. You can use this phrase to show that you expect payment confirmation quickly. The next email you receive should then have all the information you need to confirm what comes next.
Check out this example to see how it works:
I would like some confirmation about my payment. Have you heard anything new that might help me?
5. Are We Still on for This Meeting?
Another great question to ask for confirmation in a professional email is “are we still on for this meeting?”
It works well because it shows that you want to check meeting details before moving forward.
After all, the last thing you want is to arrive at the wrong time or venue for a meeting. Confirming details with “are we still on” shows that you want to get things right in your calendar.
You should refer to this example if you’re still unsure:
Are we still on for this meeting? I would like to confirm everyone’s attendance before I make any concrete plans.
All the best,
6. Do You Mind Confirming the Details With Me?
“Do you mind confirming the details with me?” works well in most formal emails.
It shows that you have a few details already, but you’re not entirely certain whether they are correct.
Therefore, you can use this phrase to confirm with clients whether you have the appropriate information. It works well if you’re trying to set up an appointment with them and need to get your arrangements in order.
Here’s a sample email to help you understand it better:
Do you mind confirming the details with me? I want to ensure that the appointment is appropriately listed in my diary.
Thank you so much,
7. Have We Settled on a Time For This?
You could also ask “have we settled on a time for this?” in slightly more informal emails.
It’s still polite, but it shows that you can’t remember whether you’ve decided when a meeting will take place.
Generally, this works best when emailing colleagues. It shows that you have a more friendly relationship and would like to know if there’s anything more you should know about meeting dates and times.
This example will also help you figure it out:
Have we settled on a time for this? Otherwise, I think we should get that sorted out as quickly as possible.
8. I Need Some Confirmation About
“I need some confirmation about” is a confident way to ask for confirmation.
Using a powerful verb like “need” shows you must have confirmation from the other party. It puts pressure on the recipient to give confirmation immediately.
You should use it when emailing employees. After all, it’s most effective when you are their boss. The more respect they have for you, the more likely they’ll be to respond when you “need” them to.
We recommend reviewing the following example to see how it works:
I need some confirmation about the appointment on Friday. Can you please send me the final details?
9. Please Provide Confirmation For
If you want to sound slightly more friendly when asking for confirmation, try “please provide confirmation for.”
It’s a great phrase that shows you need someone to confirm the final details of something.
Using “please” always goes a long way in polite emails. The more respect you can demonstrate, the more likely you are to entice the recipient to reply.
So, you can use this when emailing a company about a booking. It shows you would like them to help you by confirming that your booking has gone through.
You can also refer to this example:
Please provide confirmation for my booking when you get a moment. I need to confirm it with my schedule.
All the best,
10. Can You Confirm
Keep your questions simple if you’re worried about formality. “Can you confirm” is an excellent way to start a professional confirmation email.
We highly recommend it if you’re trying to find out the details of something without making things difficult.
For example, it works when emailing your boss. It shows you want to know about specific details before you put anything into your calendar.
If you’re still stuck, refer to the following sample email:
Can you confirm whether we’re meeting at 10 tomorrow? It would help me to know what the plan is.
Thank you so much,
Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.