It’s great to show appreciation after someone gets back to you quickly via email. You might be tempted to write something like “thank you for the prompt response” in reply.
However, is it the best phrase to use?
Perhaps one of the following alternatives will be better suited to your needs.
- Thank you for your swift reply
- I appreciate your responding so quickly
- Thank you for replying
- Thanks for your attention
- I appreciate you taking the time to reply
- That was a quick response!
- What a speedy response!
- Thank you for your speedy feedback
- Your swift response is appreciated
Keep reading to learn another way to say “thank you for the prompt response.” You can also refer to the examples for each one.
1. Thank You for Your Swift Reply
It’s worth using “thank you for your swift reply” in most formal settings. It shows that you appreciate the speed of the reply from the recipient.
Generally, this works best when the information shared in an email is urgent. It shows that you appreciate that someone took the time to respond to you as quickly as possible.
Therefore, it’s best to use it when emailing customers who have asked for help. It shows you appreciate them getting back to you to explain more about their problem.
You can also refer to this email sample:
Thank you for your swift reply and confirmation letter. I’m glad you could respond to me so quickly.
All the best,
2. I Appreciate Your Responding So Quickly
To sound as professional as possible, try using “I appreciate your responding so quickly.” It works really well when emailing clients in most business settings.
Perhaps this sample email will also help you:
Dear Ms. Berry,
I appreciate your responding so quickly. It’s good that we’re able to get to the bottom of this matter without issue.
3. Thank You for Replying
Going back to simpler times, you can write “thank you for replying” instead of “thank you for the prompt response.”
You do not need to reference the speed of response when thanking someone for an email.
“Thank you for replying” is a great phrase, formally and informally. The phrase’s versatility makes it useful in most contexts.
So, we recommend trying it when contacting customers. It shows that you appreciate them reaching out or contacting you to ask questions about your products.
Here’s a great example to help you understand it:
Dear Miss Perry,
Thank you for replying so quickly. I knew that I could count on you to help me understand what went wrong here.
All the best,
4. Thanks for Your Attention
It’s best to remain as polite as possible when thanking someone for a prompt response. “Thanks for your attention” shows you how to say “thank you for the prompt response” in the most respectful way.
You can use it when contacting colleagues. It shows that you appreciate them showing an interest in something or getting back to you quickly.
While it doesn’t expressly state that you’re impressed by the speed of someone’s response, it’s still implied.
So, we recommend using it to sound positive about the quick response someone sent you.
You should also refer to this email example:
Thanks for your attention on this matter. I didn’t realize that you were so passionate about getting a result.
5. I Appreciate You Taking the Time to Reply
Another great formal alternative to “thank you for the prompt response” is “I appreciate you taking the time to reply.” It works really well in most business emails.
It’s certainly effective when emailing applicants. It shows that you appreciate them contacting your company or replying to a previous email.
It’s also a great way to show that you represent a very professional business. It does not include personal or friendly language that might confuse the applicant.
Check out the following example to see how it works:
I appreciate you taking the time to reply to me. I’ll let you know if there’s anything else I need from you.
6. That Was a Quick Response!
Going for a more informal feel also works well in certain types of emails. So, why not write “that was a quick response!” to give off a more friendly vibe?
Of course, you’re limited to the places where this works professionally. Generally, it’s best to use it when contacting customers in a casual setting.
If you represent a casual company, this phrase is incredibly useful.
If you’re part of a more professional company that relies heavily on the use of language in emails, you should steer clear of this one!
Here’s a sample email to show you how it works:
That was a quick response! It’s much appreciated, and I hope we can continue working on matters like this.
All the best,
7. What a Speedy Response!
Again, we’re going for a slightly more conversational option here. You can write “what a speedy response!” instead of “thank you for the prompt response” to keep things light-hearted and fun with the recipient.
Of course, the tone of this phrase is only appropriate when emailing colleagues. It shows you get along well and do not need to rely on overly formal language.
Never use it when emailing new clients or your boss. It’s not very useful if you need to sound as professional as possible.
Check out this email example as well:
What a speedy response! I knew you were the right person to go to when I needed help with this.
All the best,
8. Thank You for Your Speedy Feedback
Generally, “thank you for your speedy feedback” works when you’ve asked someone for support or criticism. It shows that you expected to hear from them, and they ended up replying quicker than you thought they would.
It’s an appreciative and polite way to show you are impressed.
You can use it when contacting customers about a product. Perhaps you’d like them to fill out a survey or let you know their experience with the product.
Whatever the case, if they reply quicker than you expected, this phrase is excellent to use!
Here’s a great email example if you’re still unsure:
Thank you for your speedy feedback on this matter. I’ll let the team know your thoughts before moving on.
All the best,
9. Your Swift Response Is Appreciated
Finally, going back to a more formal alternative, you could say “your swift response is appreciated.” It’s a more suitable synonym for professional contexts because it is much less personal and friendly.
Since it’s more formal than some other synonyms, you should only use it in the most professional settings.
For instance, you can use it to email a business client and let them know you’re happy to hear from them. It’s professional and does not make any assumptions that you are on a friendly level with them.
You should also review the following example:
Your swift response is appreciated. Thank you so much for reaching out and letting me know your thoughts.
Is It Polite to Say “Thank You for the Prompt Response”?
It is polite to say “thank you for the prompt response.” We highly recommend using it when you’re pleased to receive an email quickly.
Generally, you will have no control over how long it takes before someone replies to your email. Sometimes, they could take a few minutes. Other times, they could take a few weeks.
So, you should show gratitude with “thank you for the prompt response” when you’re surprised by the time taken to respond. It works best when the recipient gets back to you as quickly as possible.
Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.