Email is among the most prevalent digital communication forms today. Knowing how to compose and reply to an email effectively is essential for all email users. Timely email responses ensure a consistent and reliable message conveyance between the message sender and receiver.
However, most people usually don’t send callous and insensitive replies for various reasons. Some people usually send such responses because of busy schedules or simply don’t know the best answers for different email messages.
In this busy, driven world, people can take days, sometimes even months, before replying to your email. So, if someone replies to your email quickly, they’ve taken their precious time to look at your message.
Telling someone thank you may seem easy, but knowing the right thing to say at the right isn’t usually that simple. This article described nine ways to thank you on email to help you learn the correct phrases to employ when the need arises.
9 best ways to thank someone for a quick response on email
The best way to thank your email recipients can vary with the type of relationship you’ve with the message receiver and the nature of the message. It’s best you use the most polite and friendly tone possible, depending on who you’re addressing.
Some of the ways you can thank people on email are:
1. Thank you for your quick reply
When people contact you about something or responds to an initial communication you send them, it’s essential to appreciate it even if the response didn’t favor you. In most cases, it’s easy to ignore replaying emails with negative messages.
However, taking your time to show your gratitude for their reply. Doing this shows how polite and behaved you are. However, this response may be inappropriate if the sender is praising you. For such an email, you’d want to be more appreciative and grateful.
2. Thank you so much for informing me sooner
This reply can be more suitable when responding to someone who has pointed out something crucial sooner. But it would be best if you don’t go straight to appreciation. You can start by greeting the message’s receiver, then thank them, and finish by informing them of any plans you’re planning to undertake regarding the situation.
For example, you can say, Good day Miriam, thank you so much for informing me about the graduation sooner. I’ll borrow my uncle his camera to capture every beautiful moment that day.
3. Thanks a lot for getting back to me faster
If you’re looking for an email response that cab builds the relationship you’ve with the recipient, then this message can be the best one. It shows the way you value the time or effort they made replying to you.
4. Thank you for your quick response
This response can be an ideal reply for business or official emails. Most business people or employers tend to be engaged most of their days. Responding to the tons of applications, friends, family, and their businesses’ emails isn’t something they can finish quickly.
So when people quickly reply to your emails, it’s only proper and reasonable to say thank you.
5. Thanks for your immediate reply
You can use this response when thanking someone who has informed you about something to help you proceed to the step or plan. For example, if you initially email a company or employer requesting a job, they can reply even if they don’t have vacant positions.
For example, they may tell you they received your application or review it and get back to you shortly.
6. I deeply appreciate your timely response
You can be in a situation where you can’t complete a project because you’re waiting for your senior to respond to your email. Late replies can cause late delivery of projects and missed deadlines.
If someone responds to an essential email quickly, you can utilize this reply to show your appreciation. You can also tell them if their quick response helped you in any way. For example, ‘your prompt response helped me finished my project faster.
7. Thanks a bunch for your speedy reply
This response is the best one when appreciating someone while maintaining a light, friendly tone. It can be a good reply when responding to friends or people you’re more used to them. For instance, you can write, ‘thanks a bunch for the speedy reply. I didn’t get the concept well during the seminar’.
8. Thanks for answering all my questions quickly
It may be your boss, friend, or workmate you’re recently asked questions you need assistance with, and they provide the answers sooner. No matter how simple the questions were, it’s crucial to appreciate the effort and time they took to assemble the answers for you.
You can simply tell them you’re grateful or add additional text after the gratitude note. For example, ‘thanks for answering all my questions quickly. I’ll ensure to submit the project proposal tomorrow morning.
9. Your timely reply is highly appreciated
This response can show someone how you value the effort and the time they use to respond t your email. It can be the employer responding to their juniors for sending something they needed so urgently.
For example, if the employer wanted employees’ payment details to disburse wages. They can send this message followed by an update. For example, when their payments will reflect.
It’s important to thank people whenever they reply to your emails on time. The type of response you’ll use may vary with recipients. Therefore, you should select your words carefully so that you don’t sound rude, arrogant, insensitive, or arrogant.
Also, you should remember to check if the quick response is automated, especially for company mails. In such cases, it’s best to wait for a non-automated reaction to reply.
It’s also advisable to reply to emails with negative responses. Sending a simple thank you text will portray you’re well behaved and appreciative. For example, you may write, ‘thank you so much for letting me know on time. I’ll not send any more follow-up emails concerning this job. Have a good day!