10 Professional Ways to Say “Thank You for Following Up”

We always want to sound as professional as possible when writing emails to clients and colleagues. It’s good to use a phrase like “thank you for following up” when someone has responded to a previous email. But is it the most professional phrase you can use?

There are alternatives, of course. And this article has gathered them all in one place to help you.

  • I appreciate your swift response
  • I truly appreciate your reply
  • Thank you for your response
  • Thank you for your message
  • I appreciate your reply
  • Thank you for getting back to me
  • Thanks for the follow-up email
  • I appreciate how quickly you replied
  • Thanks for checking in
  • Thank you for the return email

Keep reading to learn another way to say “thank you for following up.”

1. I Appreciate Your Swift Response

Depending on the speed of the follow-up email, “I appreciate your swift response” could work quite well. Of course, it requires someone to reply quickly (hence “swift”); otherwise, it won’t make much sense.

Try using it in business emails to clients. After all, it’s a great way to share your appreciation with them if they’ve got back to you quickly and replied with all the answers you were looking for.

You can check out the following sample email to help you:

Dear Rachel,

I appreciate your swift response regarding this matter. There are some things I would still like to tell you.

All the best,
Craig Richie

2. I Truly Appreciate Your Reply

Generally, a good way to show genuine appreciation in a business email is with “I truly appreciate your reply.” It shows you are happy that someone has replied to you, and you will continue to communicate with them to discuss the situation.

You should use it when emailing clients. It lets them know they are valued and that you appreciate the chance to connect with them. It’s a great way to build a strong working relationship with them.

Perhaps this email example will help you understand more about it:

Dear Alberta,

I truly appreciate your reply. We are working on the matter, and I have a few things I’d like you to help me with.

Kind regards,

3. Thank You for Your Response

You may want to return to a simple “thank you” phrase, and there’s nothing wrong with that. Try saying “thank you for your response” when you’re looking for something professional yet simple.

It’s a great one to include in a business email. It works best when talking to employers or people you might not be familiar with. It’s more suitable in formal contexts when you don’t have a strong connection with the recipient.

Here’s a quick example to show you how it works:

Dear Ms. Bennett,

Thank you for your response. It has helped me a lot, and I will work on my application moving forward.

Best wishes,

4. Thank You for Your Message

You can go even simpler than “thank you for your response.” Try “thank you for your message” instead. It works well in business emails when you want to sound professional and respectful.

It allows you to reply to someone’s email without going over the top or using too many words. It’s a great way to ensure the recipient reads and understands the content of your email.

You can refer to the following sample email if you’re still stuck:

Dear Humphry,

Thank you for your message. I’m on the case at the minute, so I’ll let you know when I have some developments.

Kind regards,
Mr. Pritchard

5. I Appreciate Your Reply

“Appreciate” will always appear on a list of formal synonyms for “thank you.” After all, it’s one of the most effective ways to show gratitude to coworkers or employees.

So, “I appreciate your reply” is a great example of a more professional synonym. It works well in most business emails because it shows gratitude without sounding too casual.

Also, this example email should help you understand it:

Dear Dr. Marten,

I appreciate your reply regarding this matter. We must work together so that we can find an outcome.

Best wishes,
Stephen Henry

6. Thank You for Getting Back to Me

While it might not be the most professional phrase, “thank you for getting back to me” still belongs on this list. It’s slightly more casual, so you should use it more when talking to clients with whom you have a good relationship.

“Getting back to me” is a conversational way to say “following up.” It shows someone has replied to a previous email you sent them.

Why not refer to the following email to help you with it:

Dear Simon,

Thank you for getting back to me so promptly. Your quick response has allowed me to
progress much faster.

All the best,

7. Thanks for the Follow-Up Email

This one might seem simple, but there’s nothing wrong with that. “Thanks for the follow-up email” does exactly as it suggests. It gets the point across straight away and says thank you after someone has replied to you.

It’s a simple way to show appreciation without overcomplicating things. We recommend it when emailing employees after they’ve reached out to you through an email you sent previously.

You can check out this example if you’re still unsure:

Dear Adam,

Thanks for the follow-up email and for working with me on this matter. It’s so nice to have someone competent on the team.

Best wishes,
Aoife Fitzgerald

8. I Appreciate How Quickly You Replied

You might be interested in using “I appreciate how quickly you replied” in business emails. It shows someone got back to you much quicker than you expected. Their swift response might help you to get to work quickly and complete a task.

It’s a great way to let someone know how helpful they’ve been. After all, the quicker someone replies, the easier your job tends to be.

We recommend reviewing the following example:

Dear Mr. Parker,

I appreciate how quickly you replied. I’ll let you know when something opens up for you.

Kind regards,
Darren Howard

9. Thanks for Checking In

“Checking in” is slightly more conversational, but we think it still applies here. So, the full phrase “thanks for checking in” is a good one to use in business emails when you are more familiar with the recipient.

For instance, you might want to use it when emailing clients. It shows you are happy to have a more friendly relationship with them and avoid using too many long-winded, professional words.

Check out this example to see how it works:

Dear Missy,

Thanks for checking in. Unfortunately, I still have yet to add anything new. I’ll let you know when that changes.


10. Thank You for the Return Email

“Thank you for the return email” shows you how to say “thank you for following up” in a slightly less personal way. It’s quite a formal response which only works in professional emails.

It’s a bit too bland to use a phrase like this conversationally. That’s why we recommend it more as a formal response to someone you’re unfamiliar with. It helps to keep your language clear and formal.

You can also check out how to use it from the email sample below:

Dear Thomas,

Thank you for the return email. I’m so glad you read through my previous one and understood the message.

Kind regards,