“I am reaching out to you” is a common phrase used in emails and messages to let someone know why you’re sending them a message. However, there are better alternatives out there that have the same meaning. This article will present some of the best ones to you!
What Can I Say Instead Of “I Am Reaching Out To You”?
Instead of saying “I am reaching out to you” all the time, you might be better off trying one of the following:
- I am writing to let you know
- I am contacting you to say
- I am getting in touch with you
- I’m writing to confirm
- Just writing to say
- Just sending a message to say
- Just popping up here to say
- I wanted to touch base with you
- I wanted to let you know
- I wanted to inform you
- I wanted to follow up with you
- I was wondering if you have any updates
The preferred version is “I am writing to let you know.” It works well because it still shows the intention of your message by using “I am writing.” It also shows that you have some information that might prove useful to the recipient of the email.
I Am Writing To Let You Know
“I am writing to let you know” is the best alternative to “I am reaching out.” We can use it when we want to “let” someone “know” that there is important enough information for them to consider and that we expect a reply from them.
Check out some of these examples to see how it works:
- Dear all,
- I am writing to let you know that there will be no more paid sick leave in the following months.
- Kind regards,
- John Lewis
- Dear Mr. Harris
- I am writing to let you know that I cannot keep up with these unbearable hours any longer!
- I hope you can sort this out,
- Terrianne Ovice
I Am Contacting You To Say
“I am contacting you to say” makes your purpose obvious from the start. We use “I am contacting” to show that we have something worthwhile to mention in the email. Usually, a phrase like this expects the recipient to reply.
Why not give some of these examples a look to see how they work:
- Hello Mario,
- I am contacting you to say that there will be no more trials for this situation coming up in the following weeks.
- All the best,
- Sir Kind
- Dear Mr. Bracken,
- I am contacting you to say that you do not need to fear as you will not be losing your job.
- Thank you for your concern,
- Mrs. Gentry
I Am Getting In Touch With You
“I am getting in touch with you” is a great choice when you are trying to inform someone of your purpose. Starting an email in this way is another great way to make sure people pay attention to what you say.
Some of these examples should help you to understand this one:
- Dear Mr. Barrels
- I am getting in touch with you to let you know that I need more cartridges for my workspace.
- Thank you for your time,
- Mrs. Higgins
- Dear team,
- I am getting in touch with you all to let you know that I’ll be resigning from my position, effective immediately.
- It’s been a pleasure,
- John Hamilton
I’m Writing To Confirm
“I’m writing to confirm” works when you have to confirm a date, time, or meeting place with somebody. If you’ve already set up something and need to clarify, this phrase works well.
Check out some of these examples to see how it looks:
- Dear sir,
- I’m writing to confirm that our meeting is still going forward on the weekend.
- Thank you,
- Martin
- Dear ma’am,
- I’m writing to confirm that there is still a reservation made in my name for this event.
- Kind regards,
- Tom Jones
Just Writing To Say
“Just writing to say” is an informal option you may be able to use. We can use “just” to show that there isn’t anything serious related to the information we are sharing. However, it’s still worth a message, which is why we are sending one.
We could use this more informal phrase in the following situations:
- Hey Marcus,
- Just writing to say that you do not have to worry about me, as I’m being perfectly safe!
- Thank you for caring, though,
- Suzanna
- Hello Tony,
- Just writing to say that I’ll be along shortly for our date, as I was a bit held up at work.
- Looking forward to this evening,
- Julia
Just Sending A Message To Say
“Just sending a message to say” is another great informal choice. We can use it to show that we are updating someone or have some information that might be useful to them. It’s best to start a message with this to grab their attention.
Why not give this phrase a go as follows:
- Hey Jasper,
- Just sending a message to say that my mother would like you to come around for dinner tonight if you have the time!
- Looking forward to seeing you then,
- Jenson
- Dear Alfie,
- Just sending a message to say that all is good here, and we’re having a fun time.
- Thank you for asking about us,
- Maria
Just Popping Up Here To Say
“Just popping up here to say” is the last informal phrase we can use. It works well when we want to “pop up” in someone’s messages to let them know something they might have asked previously.
Check out this phrase being used in the following situations:
- Hello Jake!
- Just popping up here to say that I miss you, and I look forward to seeing you again soon.
- Have a good one,
- George
- Hey Nuria!
- Just popping up here to say that you did nothing wrong, and I’m looking forward to getting to know you again soon!
- I miss you,
- Sandra
I Wanted To Touch Base With You
“I wanted to touch base with you” goes back to formality and works in many cases when you want an update on something. If we’ve worked with someone before or have information that could be useful, this phrase works well.
The email examples might help you to understand more about it:
- Dear Jenny,
- I wanted to touch base with you to see whether you had the time to visit the docks later this evening.
- Kind regards,
- Paul Williamson
- Dear Mr. Connaught,
- I wanted to touch base with you about the project to see if there was anything you needed me to adjust.
- Best wishes,
- Mrs. Manners
I Wanted To Let You Know
“I wanted to let you know” is a good choice because it shows that there is a reason for your email. It also shows that you have something important to say, and it’s good if people can pay close attention to the contents.
You could try writing this in one of the following ways:
- Dear Mr. Applegarth,
- I wanted to let you know that someone should be coming in to have an interview with you about this job role.
- Thank you,
- Mrs. Christina
- Dear sir,
- I wanted to let you know that there are no hard feelings regarding the incident that occurred in February.
- All the best,
- Mo
I Wanted To Inform You
“I wanted to inform you” works well when there is more information that could be beneficial to someone. We use “inform” in this way to show that something more needs to be said.
Here are a few examples that might be useful to you:
- Dear all,
- I wanted to inform you that new rules have been put into place regarding conduct in the staff room.
- Thank you for your understanding,
- Mr. Pancakes
- To the team,
- I wanted to inform you that the manager will be coming in shortly to update us more about the merger.
- Kind regards,
- Lenny Hendrix
I Wanted To Follow Up With You
“I wanted to follow up with you” works well when we’ve previously discussed a matter with someone. This shows that there might be more to say, and we can include that in the email’s content.
Why not brush up on your knowledge by checking out these examples:
- Hello Paul,
- I wanted to follow up with you about the discussion on Friday, and I think I have come to a suitable conclusion that will aid us both.
- All the best,
- Matthew
- Hey there Rachel,
- I wanted to follow up with you about the things you said last weekend.
- Kind regards,
- Mrs. Smith
I Was Wondering If You Have Any Updates
“I was wondering if you have any updates” works well when we’re expecting information. We can use this phrase successfully when we expect somebody to send us an email (and they haven’t yet sent one to us).
You should check out some of these examples to see how it works:
- Dear Jack,
- I was wondering if you have any updates about our meeting that was set for next weekend.
- Kind regards,
- Martin Schwarma
- Dear Mr. Rose,
- I was wondering if you have any updates about my product and whether I will be able to receive it before Christmas.
- Thank you for your time,
- Matthew Perkins
You may also like:
“Thank you for reaching out to me”: Meaning & 4 Good Alternatives
10 Best Alternatives To “To Whom It May Concern”
Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.
