10 Best Ways To Address Multiple People In An Email

Emails are easy enough to figure out when you’re sending them to one person. A simple “hey” or “dear” works well as a greeting. When sending an email to multiple people, it would help to know some good ways to address them all.

How Do You Address Multiple People In An Email?

Sending emails to multiple people doesn’t have to be rocket science! Here are some great ways for you to do it:

  • Dear (name) Dear (name)
  • Hey (name) and (name)
  • Dear Mr. and Mrs.
  • Greetings
  • Dear (group)
  • Hey all
  • Hey guys
  • To whom it may concern
  • Team
  • Good morning/afternoon/evening
Best Ways To Address Multiple People In An Email

The preferred version is “dear (name) dear (name).” We can actually repeat the “dear” line when we are sending an email to two specific people. If we’re sending to more than two, something like “greetings” is usually better suited, so we don’t overwhelm the email contents.

Watch the video: Only 1 percent of ...
Watch the video: Only 1 percent of our visitors get these 3 grammar questions right...

Dear (Name) Dear (Name)

“Dear (name)” can be repeated in multiple lines. This is a common trend for people to do in professional formats. However, it works best when you’re only sending an email to two people, as any more than that would lead your email to look messy.

Many people like to do it this way because it helps their emails stay uniform. It’s very professional, and it allows for a more personal touch.

If you aren’t sending an email to too many people, it’s always best to refer to their names individually. This allows you to keep a more personal communication with each person.

Here’s how it works on multiple lines:

  • Dear John,
  • Dear Mark,
  • Thank you for keeping in touch with me. I’m keen to learn about your travels.
  • All the best,
  • Tom
  • Dear Maria,
  • Dear Terri-anne,
  • I’m happy to assist you with any problems you might be having. Let me know when works best for you to do this.
  • Kind regards,
  • Joseph Rabbit

Hey (Name) And (Name)

“Hey (name) and (name)” is similar to the above, but we can also place both names on the same line. Again, this works best with two names, but we can also extend it to three (“name, name, and name”). Any more than three would be too much, though.

Again, including names is one of the best ways to remain both professional and personal. It allows us to direct our email toward specific people, and it works well when we know the people included as recipients.

  • Hey Jack and Christina,
  • I’m glad you reached out to me. I have a few products left that I think will work well for you.
  • Kind regards,
  • Samantha
  • Hey Melissa and Jessica,
  • I think it’s time we have a discussion about your future. I’m looking forward to hearing what you have to say.
  • All the best,
  • Mrs. Fell

Dear Mr. And Mrs.

“Dear Mr. and Mrs.” is a more formal way of doing what we mentioned above. We can use “Mr.” and “Mrs.” in any combination, depending on who is going to receive our email.

Even if we know the recipients’ first names, it might still be better to use titles. This allows us to keep everything more formal, which is common for most people when they’re writing emails (especially in workplaces).

  • Dear Mr. Smith and Mrs. White,
  • I’m keen to learn more about your proposal. Would you be able to meet me for dinner later this week?
  • I look forward to hearing from you,
  • June
  • Dear Mr. Stuart,
  • Dear Mrs. Win,
  • I look forward to our meeting on Friday. I hope you’re going to bring your A-game.
  • All the best,
  • Mr. Tulsa

Greetings

“Greetings” is one of the best ways to refer to a large group of people. If we’re working with more than two people, “greetings” is one of your best choices. It allows us to welcome ourselves to a group without having to use any names.

It’s also great because a lot of people think “greetings” comes with positive energy. We can use this positive energy when we want to share good news or interesting updates in our email.

  • Greetings,
  • I’m looking forward to working with this team again soon! I had a blast the last time.
  • I hope to hear back from you,
  • Mr. Jeffrey
  • Greetings,
  • I hope you’re well. We have a few things ready to go when you all return to the office in the next few weeks.
  • Kind regards,
  • John Beckett

Dear (Group)

“Dear (group)” is a versatile choice. We can replace “group” with whatever group we’re emailing. This might help us to keep the email more personal without having to refer to any person directly.

For example, if we’re emailing students, we could use “dear students.” It’s a great way to include all the students without worrying about picking out any of their names.

  • Dear colleagues,
  • I think it’s time we have a discussion about some of the etiquette rules in the offices.
  • Best regards,
  • Mr. Grease
  • Dear team,
  • I hope you’re all doing well. I have a few tasks laid out that I’d appreciate you all cracking on with.
  • All the best,
  • Tom Sawyer

Hey All

“Hey all” can work when you’re addressing a large group of people. “All” is a good way to talk about the whole group without being too specific. Some people like this form because it’s quick and easy to type out.

Others aren’t fond of it because it seems too impersonal. It uses “all” in place of a more specific team name. For example, if you’re sending an email to an IT team, it might be better to use “Hey IT team” rather than “hey all.”

  • Hey all,
  • I have a few things to run through with you all, and I would appreciate it if you could come to my office at once.
  • Kind regards,
  • Ben
  • Hey all,
  • Are there any updates about the project you’re working on yet?
  • Thank you,
  • Tom White

Hey Guys

“Hey guys” is a more informal introduction to an email. It can be useful for some bosses to use this when talking to their team of staff because it shows that you’re on their level.

Some people like to be bosses while also being part of the team. This greeting is best for those types of bosses. “Hey guys” doesn’t alienate the rest of the team, and “guys” is personal enough to include everyone.

Also, “guys” is a gender-neutral term. We can use it to refer to a group of men and women without much issue.

  • Hey guys,
  • How are you doing? I hope you’re excited to get back to work as soon as this is all over.
  • I know I am,
  • Juliet Winters
  • Hey guys,
  • I have some important news to share, so I’m setting up a meeting that I expect you all to attend.
  • Thank you for your time,
  • Mr. Markus

To Whom It May Concern

“To whom it may concern” works to reference a group. However, it’s only suitable when you don’t know the exact group of people you’re messaging. This only applies if you’ve never met them before, or if you don’t know who is the best person to email.

  • To whom it may concern,
  • I’m thinking of introducing a new candidate to the company, but I need to run it by you first.
  • I hope this is something you can sort out,
  • Sir Walter
  • To whom it may concern,
  • Is there anyone on the team that can come to my office quickly? I need to run some ideas by you.
  • Thank you,
  • Maria Terria

Team

“Team” is a simple way of referencing the team you are messaging. It can be very direct, and you need to make sure you get it right when using it.

Many people will use “team” or something similar when they want to tell a group of people off. It’s a good way of directly addressing everyone involved without having to single any particular people out.

  • Team,
  • I’m disappointed that none of you have come to me to find out more about this project.
  • I look forward to hearing from you soon,
  • Mrs. Suzanna
  • Team,
  • How are you all getting on with the project? I’m keen to learn what is left to complete.
  • Thank you,
  • John Walker

Good Morning/Afternoon/Evening

“Good morning” or any of the other times of day is a great way to send a general email to multiple people. It works well because it doesn’t need to specify anyone’s name directly.

Of course, the only thing you need to make sure you get right is the time of day. You won’t want to send a “good morning” email when it’s six o’clock in the evening. Even if the recipient doesn’t read the email until the next day, it’s still better to get the right time.

  • Good morning,
  • I hope you’re all doing well, and I have a lot of news to share with you.
  • Kind regards,
  • Jim Pickens
  • Good afternoon,
  • Please make sure the kitchen is kept tidy when you leave it. I don’t know who’s to blame, so I’ve included you all.
  • Thank you very much,
  • Mrs. Tidings

You may also like:

Is “Dear All” Appropriate In A Work Email? (8 Better Alternatives)

10 Alternatives To “Hello Everyone” In Professional Emails