10 Formal Ways To Write “This Is To Inform You” In Emails

We can use “this is to inform you” in emails that are directed at recipients we don’t know. It’s good in many corporate cases, but more formal options are available to use. This article will explore some of the best ones to stay formal and polite.

What Can I Write Instead Of “This Is To Inform You” In Formal Emails?

There are some great ways for us to write “this is to inform you” in more formal emails. Give one of the following a try to see what works:

  • I would like to inform you
  • I would like to share with you
  • I’m updating you
  • I’m letting you know
  • You should know
  • You might like to know
  • Please find enclosed
  • Per your request
  • I think you should hear
  • I have some information about
Formal Ways To Write This Is To Inform You In Emails

The preferred version is “I would like to inform you.” It’s the best way to replace “this is to inform you” because it follows the same trend, but it allows us to be a bit more personal. This works in formal settings where you have a relationship with the recipient.

I Would Like To Inform You

“I would like to inform you” works better than “this is to inform you” because it adds an element of personality. It allows you to speak in a more personal way, which is great when you want to show that you’re on the same side as the person you’re emailing.

It can be easy for bosses to be painted as villains in a workplace. That’s why “I would like” is a great way to introduce most of your emails when talking to employees.

  • Dear James,
  • I would like to inform you that your request for leave has been approved,
  • Have a good time,
  • Thomas Woodward
  • Dear Mary,
  • I would like to inform you that we have taken your ideas into consideration,
  • Thank you,
  • George Ardington

I Would Like To Share With You

“I would like to share with you” works just like the above option. We can use “share” and “inform” synonymously when we’re talking about new information or updates. It’s a great way to show that there’s something you know that should be “shared.”

“Sharing” information typically means that it’s worth listening to. It implies that it wouldn’t be fair for you to be the only person to know what the information is, so you can “share” it via email to other workers.

  • Dear Michael,
  • I would like to share with you the news that we are moving to a new sight.
  • I hope this information will treat you well,
  • Sam
  • Hey Mark,
  • I would like to share with you the updated time of our meeting.
  • I look forward to seeing you soon,
  • Mr. Tavern

I’m Updating You

“I’m updating you” works well when someone is expecting an update from us. It’s a good way to show that you have more information that could be helpful for them.

You don’t even need to wait for them to ask. Sometimes, “I’m updating you” works well to give more information without someone wanting or needing it.

  • Dear Pete,
  • I’m updating you about the documents you requested from me. There are some things we need to cover.
  • All the best,
  • Mr. Hodge
  • Hey Martina,
  • I’m updating you to remind you that there’s an important meeting at lunchtime today. Please be there.
  • Best regards,
  • Sarah Harding

I’m Letting You Know

“I’m letting you know” works best when you’re trying to update someone about some news that you might have received. It works if you’re the middle man between the two communicators.

“I’m letting you know” implies that we’ve received news from a third party. We are “letting” someone else know the same news that we’ve just been informed on.

  • Dear Mr. Tank,
  • I’m letting you know that I won’t be able to make it to work today due to personal issues.
  • All the best,
  • Peter Parker
  • Dear Tom Warner,
  • I’m letting you know that something needs to be done about this issue, and you are the only one who can resolve it.
  • Thank you in advance,
  • Amy

You Should Know

“You should know” is a commanding phrase. It works well to show that we have something important that someone should consider. “You should” is the command, which implies that our information must be “known” to the recipient.

  • Hey team,
  • You should know that I’m thinking about introducing new rules that are going to streamline the way we do things.
  • I hope this news works well for you,
  • Mrs. Davenport
  • Hey Jules,
  • You should know that we’ve done everything we can about this, but we can’t come to a decent solution.
  • Sorry about that,
  • Martin

You Might Like To Know

“You might like to know” works well when you have some information to provide. Sometimes, this information is positive, while other times, it’s negative. “You might” is a good way to set up an email in both cases.

The only problem is that some people think “you might” is too uncertain. It doesn’t come with the same confidence that other formal emails might have.

  • Dear Mr. Smith,
  • You might like to know that I’ve narrowed down our search to three ideal candidates,
  • Kind regards,
  • Jonathan Foster
  • Dear Mia,
  • You might like to know that there have been a few customers singing your praises over the last few weeks.
  • Keep up the great work,
  • Mrs. Horvath

Please Find Enclosed

“Please find enclosed” works in many situations. We can use it when we’ve attached a document or other file to the email. If that document has information that will give updates or new leads to the recipient, it’s a great way to replace the standard “this is to inform you.”

  • Dear Tom,
  • Please find enclosed the documentation you requested with all the updates that you asked for.
  • All the best,
  • Mrs. Toffee
  • Dear Stuart,
  • Please find enclosed a list of all the amendments that we would like to start actioning,
  • Kind regards,
  • Peter

Per Your Request

“Per your request” is great, but it only works when someone has made a request. If someone has emailed us to ask for new information or updates, we can reply with “per your request” to let them know what we are informing them about.

This works better than “this is to inform you” because it gets right to the point. It references the exact request someone made, and it shows that our new email is answering it.

  • Dear Harry,
  • Per your request, I’ve compiled a list of updates that would be good to hand out to your team.
  • I look forward to hearing what you have to say,
  • Yuri
  • Dear Mr. Christie,
  • Per your request, I have updated the rule sheets to be more in line with our values.
  • Thank you,
  • Mrs. Cordial

I Think You Should Hear

“I think you should hear” is a little more informal. “I think” shows a bit of uncertainty, and you need to be careful using this in some cases. You don’t want to sound uncertain if you’re sending an email to your boss or someone higher up than you.

However, if you know the email contains sensitive information or something that someone might not like, “I think you should hear” works well. It’s a very tactful way to introduce someone to bad news slowly.

  • Hey guys,
  • I think you should hear the news from me, as I don’t think you’re going to like it.
  • All the best,
  • Mr. Harrington
  • Dear Austin,
  • I think you should hear that someone has written a complaint about you. I will set up a meeting to discuss this further.
  • Best regards,
  • Mr. Winters

I Have Some Information About

“I have some information about” works when someone might have previously requested an update. We can also use it without any prompts, but it works best when we know that someone is expecting information or updates from us before sending the email.

  • Hey Margaret,
  • I have some information about the new rules. I think you might be interested to hear what I’ve got to say.
  • Kind regards,
  • Jonathan Scarlett
  • Dear Harriet,
  • I have some information about these items, and you might like to come to my office to discuss these things further.
  • I look forward to seeing you,
  • Fred Paulson

Is It Correct To Say “This Is To Inform You”?

Let’s finish up by going back to the original phrase. Is “this is to inform you” even correct?

We can use “this is to inform you” to start an impersonal email. It works well because it doesn’t add any character or personality, so it’s suitable for corporate emails.

If the sender doesn’t have a relationship with the recipient (i.e. having never met them before), using “this is to inform you” is a great way to let them know that you are updating them about something.

  • Dear Mr. Smith,
  • This is to inform you that you have a meeting at three o’clock with us.
  • Kind regards,
  • Head Office

As you can see, this email is very impersonal. It uses a title rather than a name and barely goes into detail other than the time of the meeting.

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