10 Polite Ways to Say “Please Note”

Are you trying to figure out how to write “please note” in email formats? Perhaps you’ve looked around but can’t find something more suitable.

Well, you’re in luck! This article will explore the best phrases to replace “please note.” There are plenty of great options available, such as:

  • Take note
  • Please be aware
  • Note that
  • Please remember
  • Be cautious
  • Be mindful
  • For your information
  • Bear in mind
  • Keep in mind
  • Pay attention

Keep reading to learn more about these synonyms. We’ve explained how each one works and shared examples to show them in more detail.

1. Take Note

“Take note” is a simple synonym for “please note.” It might not change much about the original phrase, but it’s certainly a more formal option.

You should use it if you want to sound confident. “Take note” is an assertive phrase that shows you need someone to pay attention to the information you share.

You can also refer to this example to help you:

Dear Dr. Wood,

Take note we have not decided what to do next. We will, of course, let you know when we have more information.


2. Please Be Aware

“Please be aware” is a polite phrase to include in most formal emails. It shows that you have some information that might be relevant to the recipient.

It’s a good way to get people to pay attention to the content of your email. It shows that they need to take note of something by being “aware” of it.

Here is an example that shows you how it works:

Dear Kristoff,

Please be aware that we’re making changes earlier than usual this year. We also want everything to go right.


3. Note That

“Note that” is a formal synonym for “please note” that works well. It’s a very confident phrase, though some might see it as a bit abrupt.

Removing “please” from the phrase makes it look more demanding. It works well if you’re someone’s boss. So, you can try using it when emailing employees and discussing something more serious over email.

You may also check out this example to help you with it:

Dear Terry,

Note that we have still not spoken about this matter in person. I would certainly like to hear your honest opinion at tomorrow’s meeting.

All the best,

4. Please Remember

“Please remember” is another way to say “please note” that works well. It’s a fairly formal alternative. It works best when you’ve already told someone something important and want them to recall it from a previous conversation.

It’s great to use it politely when emailing an employee. It shows you have arranged something previously and want to check that everything will still go ahead.

You can also refer to this example to help you:

Dear Ben,

Please remember that you are at fault here. Of course, there’s nothing I can do to fix the situation you created.

All the best,

5. Be Cautious

“Be cautious” is a decent synonym to use that acts as a warning about shared information. It shows you want someone to pay attention closely because the information might affect them negatively if they don’t listen.

Here is an email example to show you how it looks:

Dear Sara,

You may want to be cautious of this information. You never know when things might go wrong again.

Kind regards,

6. Be Mindful

“Be mindful” is a great alternative that works well as a polite phrase. You can use it as another word for “please note” when you want someone to pay attention and make notes.

It’s great to include it professionally because it shows you want someone to focus on what you have to say. It conveys a slightly more positive tone than “please note” as well (especially if you add “please” before it).

Here is an email sample to show you how it works:

Dear Zoe,

Please be mindful that we are still working on a decision. We will let you know once we have come to an agreement.

All the best,

7. For Your Information

“For your information” is a very professional way to say “please note.” You can use it to share information that is relevant to the recipient without being overly complicated or demanding.

You can also abbreviate it to “FYI.” It’s correct to use the full phrase or abbreviation in formal emails, so feel free to switch between them.

Perhaps this example will help you understand it:

Dear Patty,

For your information, I am hiring two new starters. I’ll let you know when they start, so you can meet them.


8. Bear in Mind

“Bear in mind” is a great alternative to “please note.” You can use it when you want the recipient to retain information that might be relevant later.

It acts as a polite and friendly reminder. That way, you can be sure that someone will listen to what you have to say and use the information appropriately based on the situation.

This example will also show you how it works:

Dear Damian,

Bear in mind that we have still not finalized any of the details yet. Things are still liable to change.

Kind regards,

9. Keep In Mind

“Keep in mind” is a great alternative to “please note.” It’s a formal way to ensure someone remembers something that might be coming up.

For instance, you might say “keep in mind” when you have a business meeting planned. It lets an employee know via email that they have to save the date and remember the meeting.

You may want to check out these examples to help you:

Dear Ross,

Keep in mind that we’re working closely with the client to see how things go, though. Are you still going to be okay with that?


10. Pay Attention

“Pay attention” is a formal way to say “please note.” You should use it if you are someone’s boss and want to use your authority to encourage them to read your email thoroughly.

It’s quite a demanding phrase, though you’ll see a lot of success from using it to email employees. It shows you have something important to tell them, so they need to read your email carefully.

Here is an example to show you how it works:

Dear Adrian,

Pay attention to the following, please. I need you to get the documents sorted before Friday.

All the best,

Is It Correct to Say “Please Note”?

“Please note” is correct and works well in most formal cases. It shows that you would like someone to take note of some information. Generally, it allows you to highlight the importance of information to ensure someone pays attention.

It is not rude to write “please note.” Most people appreciate it because it lets them know that you’re about to share something important.

There are two main ways to use “please note.” The following examples will demonstrate them:

  • Please note we do not sell that anymore.
  • Please note that we cannot help you.

Whether you use “that” after “please note” or note, you should avoid placing a comma after it. It’s a common misconception that you must place a comma after “please note.” It is not an introductory clause.