Are you trying to figure out how to say “please be informed” politely in an email? There are certainly plenty of great options to use.
This article has gathered the best ones to help you. You can use any of the following:
- Please be aware that
- I would like to make you aware
- Kindly be aware
- Be advised
- For your information
- For your reference
- Please note
- Take note that
- Kindly note
Keep reading to see how to use each of these synonyms. We’ve explained more about them to help you understand how they work.
1. Please Be Aware That
“Please be aware that” is a great formal alternative to “please be informed.” It shows that you want someone to be aware of the information that you’re about to share with them.
“Aware” and “informed” are synonymous here. Both are polite and acceptable when directing a business email at someone and updating them.
You can also refer to the following example to help you with it:
Please be aware that we’re making changes to the system. We’ll let you know when those changes are final.
All the best,
2. I Would Like to Make You Aware
“I would like to make you aware” is a good example of what to say instead of “please be informed.” It works well because it is polite with the use of “I would like to.”
Generally, this phrase shows that you know someone doesn’t have the information you want to share already. Starting with “I would like to” is a professional way to keep them updated.
You may want to check out the following example to help you:
I would like to make you aware that we’re exploring other options. Let us know if you have any ideas to help.
3. Kindly Be Aware
It’s good to use “kindly be aware” as a decent alternative to “please be informed.” You can use “kindly” to sound slightly more formal than “please” (the two words are synonymous, though).
Generally, “kindly be aware” is another phrase for “please be informed.” You can switch between the two because they are both effective when you need to sound polite.
Perhaps the following example will help you with it:
Kindly be aware that someone has written a complaint about you. Of course, we’ll let you know what we decide to do next.
4. Be Advised
You can say “be advised” as a simpler example of how to say “please be informed” politely in an email. It works well because it shows that you have information that might pertain to the recipient.
“Advised” generally shows you have information that might help someone. It’s a slight step above “informed” because it shows that you’re trying to be helpful and friendly.
Here is an email sample to help you understand it:
Be advised that this isn’t our only option. If you’re still keen to learn more, reply to this email and ask about it.
All the best,
5. For Your Information
“For your information” is a great synonym for “please be informed.” It’s quite a common choice when you want to share information that will help someone understand something.
Most professional emails use “for your information” to some extent when letting someone know something new. It’s a great way to keep people involved in business conversations, even if they aren’t there initially.
You can also refer to the following example to help:
For your information, this is still the only way to continue with the project. Do you have any better ideas?
It’s worth noting that “FYI” is the abbreviation for “for your information.” It’s a great synonym, so it deserves its own section.
While it’s an abbreviation, you can still use it to replace “please be informed” in formal emails. An abbreviation like “FYI” keeps things simple for the recipient while they try to understand the information you shared.
This email sample should help you understand more about it:
FYI, we are not looking to relocate at the moment. That is a very early plan that still needs confirmation.
All the best,
7. For Your Reference
You should say “for your reference” because it’s a great synonym for “please be informed.” You should use it when you have something specific for the recipient to look through.
For example, you might include an attachment in a formal email. You can say “for your reference” to let the recipient know that there’s an attachment. It directs them to it and shows that there’s information to refer to within it.
Maybe this example will help you with it:
For your reference, the attachment should also highlight everything that needs to change. Do you need anything else, though?
8. Please Note
You can say “please note” if you want a great alternative. It’s polite and effective, making it a useful phrase when writing professional emails to employees. It shows you have information that might be important enough for them to pay attention to.
Here is an example that will show you how to use it correctly:
Please note we do not have time to work on this project at the moment. So, you must find another candidate.
All the best,
9. Take Note That
“Take note that” is a more direct synonym for “please be informed.” It lets the recipient know that you have something important to say.
Removing “please” from the phrase is a good way to catch the recipient’s attention. We recommend using it when emailing employees and asserting your authority.
How about checking through this example to show you how it works:
Take note that we have not yet found a replacement for Monty. We are still looking, but you will be the only one on the team for a while.
All the best,
10. Kindly Note
“Kindly note” is a polite synonym to use here. You should include it when you want someone to be grateful for the information you’ve provided.
It’s very useful to include “kindly note” when you want to be respectful. We highly encourage using it in professional emails when you have something new to share.
This email example should also show you how it works:
Kindly note we can only accept one of these projects. So, you will have to decide which is more important.
Is It Correct to Say “Please Be Informed”?
“Please be informed” is correct and acceptable in most formal cases. You can use it when you want to share new information with someone. It’s a good way to keep them in the loop when something new comes up.
Generally, there are two main variations. You could write one of the following:
- Please be informed
- Please be advised
We have already explained “please be advised” as an alternative. It’s a useful way to give someone information that might relate to them or help them do something.
“Informed” works when you are simply providing information. It’s often up to the recipient to decide what they do with that information.
Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.