If you have ever been in a public facility such as a restaurant or a train station, you most likely have seen warnings like “‘mind the gap” or caution, wet floor.
You might have also heard someone say, “can I have your attention please?” Or something like “attention everyone
Every one of these phrases are ways of grabbing someone’s attention in a manner. They are used so much that little attention is paid to them most of the time. Nevertheless, they share the same intention as “please be advised” which is to attract your focus to a specific time or person.
What does “Please be advised” mean?
“Please be advised” means to please be aware. You are letting someone know that something of import is being said. It could also be a way to say, “let it be known”. This phrase is usually said right before some pivotal or important information is said. It can be a way to highlight the important information.
4 examples of how to use “Please be advised” in a sentence
“Please be advised” can also be used to notify you of good news
This typically done when good news is sent, and the sender wants the reader to focus on the details.
For instance, if you apply for a job, the company could write to you to let you know that you have been shortlisted. You might get a letter that has the following:
“We would like to inform you that you have been shortlisted for the second round of interviews. Please be advised that the date of the second interview round will be sent to you via email. After this, the hiring committee will come to a final conclusion on the next hire.”
This scenario is when you want someone to bear an important piece of information in mind. It highlights the significance.
“Please be advised” can be used when you aim to notify someone of bad news
This can be used when there is some bad news to be broken. It lets the recipient get ready to hear it and understand that whatever comes next is of import.
For instance: if a company you are dealing with has some negative news for you, they could convey this via a letter or an email that says the following
“Please be advised that your neighborhood will receive a scheduled power cut due to some maintenance issues. We apologize for the inconvenience and hope to be back up and running in no time”
This instance lets you know that something is going to happen and there is a reason behind it. It also serves as a way to placate you, considering the inconvenience you are going to face.
“Please be advised” can be used when you want to emphasize pertinent information
By nature of its design, “please be advised” will always have a formal context to it, however, its meaning can be different. In this instance, you are highlighting pertinent information that otherwise would be lost in the multitude of information around it.
For example, an organization might use “please be advised” in the following way:
“Our revenue increased by 50% in the second quarter. This is up by 75% year on year for the same quarter. This increase was down to the new product launch and the new market foray.
Please be advised that these numbers provided are simply provisional at this moment. Professional auditors will be brought in to substantiate these claims.”
In the example above, you can see that not only does “please be advised” highlight the pertinent information, but it also provides a break in the paragraph. It gives the reader a chance to take a break from the flow of the writing and concentrate on the significant facts.
“Please be advised” can be used as a formal way to draw attention
“please be advised” is an extremely formal way to get the attention of others. For most people, it can seem a bit redundant, considering you already have their attention when you say this. “please be advised” isn’t typically used in everyday speech. However, it does live on in emails and other formal or legal documents.
Here are a couple of exams to help you understand:
For instance, if you intend to make a particular complaint to a company regarding their product, you could do this by email or letter stating what you think is wrong and demanding a refund or some sort of restitution.
The company then sends a reply back, and their response could sound like this
“Dear Ms. XXXX, Please be advised that your letter has been received and the appropriate department is currently investigating the matter. We will get back to you with the results.
Alternatives to saying “Please be advised”
There are alternate ways to say “please be advised”
Please be notified
This phrase means the same thing as “please be advised”. For instance, if you get some bad news from say a utility company, you could get an email something like:
“please be notified that routine maintenance is scheduled on your line. There might be some blackouts”
We would like to notify you
While this has the same meaning, it is much less formal than “please be advised”. This phrase uses an active voice rather than the passive voice that “please be advised” uses.
For example, if there is a company wants to let an applicant know that they have made the shortlist, an email they send could look like:
“We would like to notify you that you have been shortlisted for the position”
It is important to note
“it is important to note” is an expression that is quite common, particularly in academic circles. Considering the circle it is used, it is a formal way of highlighting relevant or important information.
Example: In an academic paper, you might notice the expression is being used as follows:
“it is important to note” that please be advised is used in a passive voice.