10 Best Things To Say When Calling Back A Missed Call

Occasionally, we are far too busy to answer our phone or are merely not close enough to our phone to reach it in time. It’s common courtesy to return the call, but we are often unsure of what exactly we may say when calling someone back.

What Can I Say When Calling Back A Missed Call?

There are many appropriate ways to speak to someone when returning a call – merely emphasizing the importance of remaining polite. For the purposes of this article, we will look over the following phrases that one can utilize in this sort of situation:

• I received a missed call from this number; may I ask what your call was regarding?
• I’m calling to return a missed call from this number.
• I’m sorry to have missed your call, but I’m available to speak now.
• Could I please speak to ____? I’m just returning her call.
• I noticed that I had a missed call from this number; may I ask what it was concerning?
• I recently missed a call from this number and I wanted to ensure I returned it.
• I received a call from this number; may I ask who this is?
• I’m sorry I missed your call; may I ask your reason for calling me?
• I’m calling this number in regards to a missed call I just received.
• I’m sorry to have missed your call. How are you today?

The preferred version is “I received a missed call from this number; may I ask what your call was regarding?”. This is because this phrase is an incredibly polite and formal greeting to use, which any receiving person should appreciate.

I Received A Missed Call From This Number, May I Ask What Your Call Was Regarding?

When we use the phrase, “I received a missed call from this number; may I ask what your call was regarding?”, we are maintaining a courteous composure, while also properly explaining ourselves and requesting the appropriate information from the caller.

We are also ensuring that we’ve introduced who we are so that the receiving person will automatically know who has phoned them. This is especially important if the receiver is someone who would be getting multiple calls – like a job interviewer.

We can look over these examples to see how to appropriately use this phrase:

• Hi there, this is Carly. I received a missed call from this number, may I ask what your call was regarding?
• Hi there, this is Carly. I received a missed call from this number, may I ask what your call was regarding and to whom I am speaking?

I’m Calling To Return A Missed Call From This Number

We can use the phrase “I’m calling to return a missed call from this number”, as an excellent response to a missed call we have received. This is a great phrase to utilize when we have received a missed call from an unknown number.

By addressing that we are “returning a missed call from this number”, we are openly stating that we are unaware of who has phoned us – perhaps because they used a blocked number or did not leave us a message or voicemail.

Here are a few examples that we can look over that show how to use this phrase:

• Hi there, I’m calling to return a missed call from this number. May I ask who I am speaking to?
• Hi there, I’m calling to return a missed call from this number. May I ask what this call is in regards to?

I’m Sorry To Have Missed Your Call, But I’m Available To Speak Now

Another alternative phrase that we can use is “I’m sorry to have missed your call, but I’m available to speak now”. With this phrase, we are openly stating that we are available to have the necessary conversation that someone was wanting to have with us.

When we address that we are “sorry to have missed your call”, we are being very polite, as it was not our intention to miss a call or leave someone waiting for a response.

The following examples highlight the use of this phrase, for further explanation:

• Hi there, Alex. I’m sorry to have missed your call, but I’m available to speak now.
• Hi there, I’m sorry to have missed your call, but I’m available to speak now if you have the time.

Could I Please Speak To ______? I’m Just Returning Their Call

We can choose to use the phrase “Could I please speak to _____? I’m just returning their call”, similarly to all of our other alternate phrases. However, we would utilize this phrase when we are fully aware of who has called us.

We will use this phrase when we have returned a call, but the person who originally called us has not answered the phone or we are unsure if we are speaking to the correct person.

We can now look over the following examples:

• Hi there, could I please speak to Graham? I’m just returning his call!
• Hi there, could I please speak to the manager of this establishment? I’m just returning their call in regards to an interview.

I Noticed That I Had A Missed Call From This Number; May I Ask What It Was Concerning?

The phrase “I noticed that I had a missed call from this number; may I ask what it was concerning?” is another courteous phrase that we can utilize to return a missed call. This is another phrase we would use when we’re unsure of who has called us.

When we say “may I ask what it was concerning”, we are requesting the appropriate information regarding the topic of conversation for this phone call. This way, we are informed and able to properly converse with whoever has called us.

Here are a few examples to help showcase the use of this phrase:

• Hi there, how are you today? I noticed that I had a missed call from this number; may I ask what it was concerning?
• Hi there, I noticed that I had a missed call from this number; may I ask what it was concerning and who I am speaking to?

I Recently Missed A Call From This Number And I Wanted To Ensure I Returned It

When we use the phrase “I recently missed a call from this number and I wanted to ensure I returned it”, we are attempting to let the receiver know that we wanted to remain prompt in our response and ensure that their call was returned.

Using this phrase allows us to let the person we are addressing know that we found importance in returning their call, which would certainly be considered polite.

For additional clarity on the use of this phrase, here are a few examples:

• Hi there, I recently missed a call from this number and I wanted to ensure I returned it to the correct individual.
• Hi there, I recently missed a call from this number and I wanted to ensure I returned it. I do apologize for the delay.

I Received A Call From This Number; May I Ask Who This Is?

We can use the phrase “I received a call from this number; may I ask who this is?” to come across as a polite individual, while also making it apparent and known that we are very much unaware of who has phoned us.

This is another superb phrase to use when we have received a call from a blocked or unknown number to us. We are refraining from being demanding and are merely asking that we be informed of the particular person who has phoned from this number.

Generally, when asking to be informed of who has called us, we would also follow this phrase with a question as to why this person has called us or if there is any way we can be of help to them.

Here are some examples to look over that properly use this phrase:

• Hi there, I received a call from this number; may I ask who this is, as I want to ensure I’m addressing the correct individual?
• Hi there, I received a call from this number; may I ask who this is and your reasoning for calling me?

I’m Sorry I Missed Your Call; May I Ask Your Reason For Calling Me?

Another alternative phrase that we can choose to utilize when returning a phone call or message is “I’m sorry I missed your call; may I ask your reason for calling me?”. We can use this phrase whether or not we are aware of who has called us.

When we say “sorry I missed your call”, we are addressing the fact that we did not intend to, as to ensure the other person does not feel ignored or deprioritized. We are also saying “may I ask your reason for calling me”, so that we may be informed on the topic of conversation at hand.

For additional information on how to use this term, we can look over the following examples:

• Hi there, I’m sorry I missed your call; may I ask your reasoning for calling me or the topic of conversation?
• Hi there, I’m sorry I missed your call; may I ask your reason for calling me and who I am currently speaking to?

I’m Calling This Number In Regards To A Missed Call I Just Received

We can use the phrase “I’m calling this number in regards to a missed call I just received”, similarly to our other alternative phrases. This is a phrase we will use when we are being very prompt in our response or returning a phone call.

When we do notice that we have missed a call, it is considered quite polite to return the call as soon as we possibly can. Using a phrase like this allows the receiver to be aware of the fact that we have prioritized returning their call.

We can now look over the following examples of how to use this phrase:

• Hi there, I’m calling this number in regards to a missed call I just received – I’m sorry to have been away from my phone.
• Hi there, I’m calling this number in regards to a missed call I just received. I wanted to ensure a quick response.

I’m Sorry To Have Missed Your Call. How Are You Today?

The last phrase that we will be going over is “I’m sorry to have missed your call. How are you today?”, to properly address someone when we are fully aware of who has phoned us or left us a message.

This is a very personalized greeting, as we are addressing someone by their name. We are also taking a moment to apologize for initially missing their phone call, as this is considered a very courteous thing to do. We even take our politeness to the next step, by ensuring that we ask how they are doing as well.

Lastly, here are a few examples of how we can use this phrase:

• Hi there, Michael! I’m sorry to have missed your call. How are you today?
• Hi there, Sandra! I’m sorry to have missed your call. How are you today?