9 Professional Ways to Say “Thank You for Getting Back to Me”

It’s always nice to see someone has taken the time to write back to you. Many business emails benefit from phrases like “thank you for getting back to me.” But is it the most professional alternative?

This article has gathered the best synonyms for “thank you for getting back to me.”

  • Thanks for replying
  • I appreciate your swift response
  • Thank you for replying so promptly
  • Thank you for your quick response
  • I appreciate your response
  • Thank you for the reply!
  • Thank you for getting in touch
  • I appreciate your timely response
  • Thank you for returning my call

Keep reading to learn how to say “thank you for getting back to me” professionally. We’ve provided email samples for each alternative to show you the best situation for each.

1. Thanks for Replying

Let’s keep things simple to start with, shall we? “Thanks for replying” is a great alternative to “thank you for getting back to me.” It remains professional while also allowing you to be polite and direct.

You can switch between “thanks” and “thank you,” depending on the audience.

We recommend using “thanks” when emailing colleagues. It’s a little more informal, so it works best when you have a good relationship with the recipient.

“Thank you for replying” works best when emailing clients that you have a more professional relationship with. It allows you to stay respectful and clear.

Take a look at these examples to help you:

Dear Ronaldo,

Thanks for replying to my previous email. I’m glad we’re on the same page. I look forward to starting the project.

All the best,
Jackie Powers

Dear Mr. Adams,

Thank you for replying. I’ll look into the issues you have had and see if there’s anything I can do.

Kind regards,
Jules Tamzin

2. I Appreciate Your Swift Response

To sound more formal, you can use “I appreciate your swift response.” It’s a great alternative to “thank you for getting back to me” which shows gratitude toward the recipient for being quick in their reply.

Using “swift” shows that you appreciate the speed of the response. We recommend it when emailing employees that get back to you quickly. It’s especially effective if you did not expect a reply so soon but you’re happy to receive one.

Here’s a quick email example to show you how it works:

Dear Sarah,

I appreciate your swift response. Now, we should start looking at our options before we progress.

Kind regards,

Adam Haley

3. Thank You for Replying So Promptly

Another great synonym to show how impressed you are by the speed of someone’s reply is “thank you for replying so promptly.” It shows you are grateful to the recipient. However, it only works if they reply quickly (otherwise, they may assume you’re being sarcastic).

You should use it when emailing employers after looking you apply for a job. It shows you appreciate them getting in touch by email. If they reply quickly, it also shows they might be interested in taking you on as an employee.

You may also want to refer to this example to help you:

Dear Aoife,

Thank you for replying so promptly. I’ll keep this in mind during the interview process and let you know what happens.

Best wishes,
Sean Wallace

4. Thank You for Your Quick Response

“Thank you for your quick response” is another way to say “thank you for getting back to me.” You can use it in formal emails when someone has responded quickly and given you something helpful to work with.

Let’s say you asked a question about a job before applying for it. That’s a great way to show interest, but the answer you get might determine whether you apply or not.

We recommend using “thank you for your quick response” when an employer gets back to you with the answers you need. It shows you appreciate their help and would like to continue discussing matters with them.

Here’s a quick email example to help you understand it:

Dear Ms. Trevor,

Thank you for your quick response. I appreciate the answer you’ve given me and would like to submit my application.

Kind regards,
Meryl Harding

5. I Appreciate Your Response

There’s always the question of simplicity that you should ask when writing these phrases. Why not stick to the simpler ones like “I appreciate your response”?

It’s efficient, as it doesn’t require many words. It’s effective because it gets the point across easily. And it’s professional since it allows you to remain formal when addressing clients. We highly recommend this one in most business contexts.

If you’re still not sure, check out this example:

Dear Ryan,

I appreciate your response. You replied so fast that I hadn’t had time to decide what to do next. Please bear with me.

All the best,
Sharon Carlisle

6. Thank You for the Reply!

Another great simple alternative to “thank you for getting back to me” is “thank you for the reply!” It’s really useful in most business emails because it shows you’re grateful that someone spent the time to reply as soon as they read your email.

Of course, you can’t go wrong with a phrase like this. It tends to work best in slightly more conversational settings, though (especially with the exclamation mark at the end). Why not try it when emailing colleagues with whom you have a good working relationship?

You may benefit from referring to this example email:

Dear Harry,

Thank you for the reply! I will let you know quickly when we are able to work together.

All the best,
Michael Forster

7. Thank You for Getting in Touch

“Getting in touch” and “getting back to me” are very similar phrases. That’s why “thank you for getting in touch” is such a great phrase to use here.

It shows you appreciate someone for reaching out. Generally, this works best when speaking to someone for the first time, especially if they’ve just replied to an important email.

For instance, you might have sent a bulk email to all customers. When one customer replies, you can make it more personal by starting your email with “thank you for getting in touch.”

Here’s a quick email sample to show you how it works:

Dear Joanna,

Thank you for getting in touch so swiftly. I’ll let you know when we have something that’s relevant for you.

Kind regards,
Melissa Froning

8. I Appreciate Your Timely Response

Generally, “I appreciate your timely response” is a great one to use in business emails. It shows you’re very grateful that someone responded quickly and you’re happy to continue your email conversation with them.

You should use this when emailing new employees or people who you’re interested in talking to. It shows you’re happy to keep an open communication channel with them to learn more about them.

You may also benefit from this example to help you with it:

Dear Tasha,

I appreciate your timely response. Let me know if there’s anything else I can do to help you before the interview.

Best wishes,
Mr. Dough

9. Thank You for Returning My Call

Perhaps you’re looking for something a bit more specific than “thank you for getting back to me.” Let’s say you just called someone to get in touch. Maybe they weren’t there, so you left them a voice message.

If they returned your call, a phrase like “thank you for returning my call” works well in a business email. It shows you appreciate someone for reaching out to you after you attempted to call them.

Of course, it only works when making a phone call.

If you’re still unsure, check out the following sample email:

Dear Reed,

Thank you for returning my call so soon. Is there anything else you’d like to discuss before our meeting?

Brianna Saunders