10 Professional Ways to Say “Just a Heads Up”

If you know want to know how to say just a heads up professionally, you’ve come to the right place. This article will explore some of the best phrases you can use in your emails to ensure you remain as polite as possible when providing information.

Professional ways to say “just a heads up” are “you need to know,” “just to let you know,” and “it’s best if you know.” These phrases work much better in formal contexts than “just a heads up.” They show you have information to share and remain confident and polite.

1. You Need to Know

“You need to know” is a confident way to let someone know information. You can use “need” here to show how important the information is. It works best when it’s clear that they should know the information.

• Dear Peter,
• You need to know a few things before we can continue with this. I hope you don’t mind coming for a meeting.
• All the best,
• Jackson

• Dear Percy,
• I think you need to know about this situation. I’ll let you know all the details once I’ve got more.
• Kind regards,
• Christy

• Dear Billy,
• You need to know that someone is going to be here later today to audit us. Please, make sure your team is behaving.
• Best wishes,
• Ben

2. Just to Let You Know

“Just to let you know” is slightly less confident than “you need to know.” It’s a great way to show that someone would benefit from knowing about the information you might have.

“Just” is a slightly more informal inclusion. You can say “I’m writing to let you know” if you want something more formal.

• Dear Mel,
• Just to let you know, I will be coming down later to figure out a way to sort these issues out for your team.
• All the best,
• Evie

• Dear Michaela,
• Just to let you know, I have told the CEO all about your idea, and she loves it. She’s interested in meeting with you.
• Kind regards,
• Stuart

• Dear Brad,
• Just to let you know, we have already tried the methods you put forward. Unfortunately, none of them worked well.
• Best wishes,
• Frank

3. It’s Best if You Know

“It’s best if you know” is a great alternative showing that you want to provide information to help someone. It works well when you are trying to include the recipient in a discussion you may have had with another employee or boss.

• Dear Abbie,
• It’s best if you know that someone will be coming from corporate later today. Please make them feel welcome.
• All the best,
• Julietta

• Dear Michelle,
• It’s best if you know how to handle situations like these if they ever come up again. There are a few ways to do this.
• Kind regards,
• Richard

• Dear Jamal,
• It’s best if you know what to do when this happens. I will give you the induction documents that helped me.
• Best wishes,
• George

4. I Wanted to Give You a Heads-Up

“I wanted to give you a heads-up” is a great alternative that works in many situations. It shows that you’ve received information that might relate to the recipient. If you want to let them know what the information is, you can give them a “heads-up.”

• Dear Adam,
• I wanted to give you a heads-up about the situation right now. It’s not looking good, and your team is in danger.
• All the best,
• Ryan

• Dear Chrissie,
• I wanted to give you a heads-up that we’re considering expanding the workforce. If you know anyone interested, let me know.
• Kind regards,
• Bennett

• Dear Charlotte,
• I wanted to give you a heads-up to include you in the loop. I think it’s fair that you’re involved in the process.
• Best wishes,
• Victoria

5. I Think You Should Know

“I think you should know” is a great way to show that you think someone should know certain information. If you do not think they have heard the information yet, a phrase like this is a good way to include them in the discussions.

• Dear Mr. Bates,
• I think you should know that some things are moving forward right now. It’s a good idea to look into them.
• All the best,
• Nicola

• Dear Lewis,
• I think you should know that Mr. Banner is creating a serum for this. It should be completed by Friday.
• Kind regards,
• Katherine

• Dear Joseph,
• I think you should know that they are talking about letting some people go. That’s all I know so far.
• Best wishes,
• Stacy

6. If You Have the Time

“If you have the time” is a more specific alternative. It works best when followed by something like, “I would like to discuss something with you.” It shows that you have some information, but you do not think it’s appropriate to share via email.

• Dear Janice,
• If you have the time, I have a few things that I need to tell you about. I’d love to meet with you soon.
• All the best,
• Channing

• Dear Rachael,
• If you have the time, I think you’re going to want to hear a few of these issues. They pertain to you.
• Kind regards,
• Abe

• Dear Mo,
• If you have the time, you should meet me soon. I have some information that’s going to be very useful to you.
• Best wishes,
• Sami

7. No Introductory Message

Having no introductory message is one of the best ways to go about replacing “just a heads up.” Any message similar to “just a heads up” is a redundancy that is not necessary for formal emails.

Instead, you can keep them out of your email and get straight to the point. Start with the information you want to convey to the recipient rather than introducing it by saying, “just a heads up.”

For example:

• Just a heads up, I would like to talk.

Can become:

• I would like to talk.

This is much clearer and more concise. It allows the recipient to know exactly what you want to share with them. You do not need to include the extra message to let them know that you are about to share information.

• Dear Albert,
• You need to make sure that your team is in full working order before Friday. The CEO will come to the office then.
• All the best,
• Martin

• Dear Gregor,
• Please continue this project and complete it before the end of the working week. I would like to see it on my desk on Friday.
• Kind regards,
• Roman

• Dear Natasha,
• There are a few errors in your original document. I have highlighted them to show you what needs to change.
• Best wishes,
• Sandra

8. It Would Help if You Knew

“It would help if you knew” is a decent choice for an email. It shows that you have information that might be useful to someone. It’s good to include if you want to do them a favor, as you think the email will assist them in some form.

• Dear Hannah,
• It would help if you knew more about this situation before you messaged anyone else. It’s for your own good.
• All the best,
• Mathew

• Dear Mark,
• It would help if you knew the correct protocols moving forward. Please come to my office to learn more about them.
• Kind regards,
• Oz

• Dear Nathan,
• It would help if you knew they had plans to fix errors like this. I have attached some related documents.
• Best wishes,
• Frederick

9. There’s Something You Should Know

“There’s something you should know” is a great synonym if you have bad news to share with someone. It’s a great way to introduce the news to them gently without overwhelming them by throwing it straight at them.

You should use this phrase when you want to lighten the blow of the information. It doesn’t do all that much to help, but some people prefer to start an email with this to seem more friendly.

• Dear Shannon,
• There’s something you should know. You have to find someone to replace Mathew before the end of the week.
• All the best,
• Phillip

• Dear Elizabeth,
• There’s something you should know. Scott will not return after his vacation, meaning we must fill his spot.
• Kind regards,
• Walter

• Dear Ms. White,
• There’s something you should know. We will need to take this matter to the press to keep everyone in the loop.
• Best wishes,
• Betty

10. By the Way

“By the way” is a great choice in many cases. It’s not the most formal choice, so it works best informally when you are speaking to colleagues you are close with. You should use it when you want to share information that they might not have heard before.

• Dear Paris,
• By the way, have you had a chance to talk to them about this yet? I hope you’ve figured out an appropriate solution.
• All the best,
• Dean

• Dear Alexia,
• By the way, the boss has been very impressed by your work lately. He wants to extend his gratitude to you.
• Kind regards,
• Gabriella

• Dear Matilde,
• By the way, I do not have the documents you’re asking for anymore. You should email Daniel to get them.
• Best wishes,
• Georges