11 Polite Ways to Say “OK” in an Email

So, you want to know how to say “OK” in a polite way. Well, you’re not alone! And luckily, we’ve gathered some synonyms to help you replace “OK” in an email.

You can use alternatives such as:

  • That sounds great!
  • Great plan
  • That works for me
  • I agree
  • Thank you for letting me know
  • Duly noted
  • I appreciate the update
  • Perfect!
  • Thanks for your work on this
  • Thanks for telling me
  • I appreciate the information

Keep reading to learn more about how to say “OK” professionally in an email. We’ve included examples for each phrase to help you understand them better.

1. That Sounds Great!

“That sounds great!” is an excellent synonym for “OK” in an email. You should use it when you want to sound friendly. It’s a positive phrase that shows you are happy to receive or confirm the information you read.

It might not be the most formal option, but it’s certainly polite. Most recipients will be pleased to see your enthusiasm shine through with a phrase like “that sounds great!”

You may also refer to this example to help you:

Dear Harry,

That sounds great! Thank you for getting that sorted for me so promptly.

All the best,
Jonas

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2. Great Plan

“Great plan” is another great alternative to “OK” in an email. You can use it to be polite and clear to the recipient. It’s an efficient way to show that you agree with someone’s idea or plan.

Generally, “great plan” works better informally. It’s a good way to show that you agree with someone who you have a good relationship with. You may not want to use it in most professional circumstances.

This example will also show you how it works:

Dear Ben,

That’s a great plan! Let me know how many people you want on the team before we begin.

All the best,
Sandra

3. That Works for Me

“That works for me” is a great alternative to “OK” in an email. You should use it to agree with someone’s idea or plan. It’s fairly polite, but it’s still not particularly formal.

You should use it in more conversational contexts in emails that don’t require as much formality.

You can also refer to this example to help you:

Dear Thomas,

That works for me, thank you. I’ll let you know when I can get the other team members involved.

Yours,
Julian

4. I Agree

“I agree” is a great formal alternative to “OK.” You should use it when you believe someone is correct and want to share their opinion.

It’s a positive way to accept someone’s terms over an email. We recommend using it when emailing your boss or someone you would like to show admiration or respect toward.

Here is an example to show you how it might work:

Dear Ms. Stuart,

I agree. I also believe it’s in everyone’s best interest to get moving on this as quickly as possible.

Yours,
Derek

5. Thank You for Letting Me Know

“Thank you for letting me know” is another great formal synonym for “OK.” You can use it when someone has updated you or provided you with information you may not have had before.

It’s a useful phrase if you want to sound professional. So, you can include it when you are writing to someone you respect.

Why not refer to the following example to see how it works:

Dear Pauline,

Thank you for letting me know. I was not made aware of this before, so I appreciate you coming up with the information.

Kind regards,
Dan

6. Duly Noted

“Duly noted” is a formal alternative that works well. It’s a good business email phrase because it shows that you’ve taken note of something without having to agree or accept it.

Generally, “duly noted” means “OK” without showing you agree. Instead, it simply shows that you have read the message and accepted the information.

You can also refer to the following example to help you:

Dear Timothy,

Duly noted. Is there anything else I can help you with before we deal with the situation?

Yours,
Kingsley

7. I Appreciate the Update

“I appreciate the update” is a professional way to say “OK” in most emails. You can use it when someone has shared new information with you and explained a change at work.

It’s a great phrase if you want to sound respectful. Most recipients will appreciate you including something like this after they’ve shared information.

Here is a useful example to show you how it works:

Dear Phoenix,

I appreciate the update. You have done me a favor by coming straight to me when you found out.

All the best,
George

8. Perfect!

“Perfect!” is a simple but effective synonym to use in most cases. It’s a great phrase if you want to sound more friendly in an email when you agree with what someone says.

It’s still very polite, but you may want to use it in more informal cases. You won’t have much luck saying something like “perfect!” when emailing your boss, after all.

Here is a quick example to show you how it works:

Dear Dani,

Perfect! I’ll get everyone together to ensure that the meeting still goes ahead at the planned time.

Yours,
Rebekah

9. Thanks for Your Work on This

“Thanks for your work on this” is a great alternative to include. It shows that you appreciate someone’s hard work, especially if they went out of their way to do something.

Of course, it’s a bit more specific than the typical “OK” in an email. It only works when someone has helped you or put work into something. Still, it’s a good option if that context has happened.

You can also refer to this example to help you:

Dear Mario,

Thanks for your work on this. I knew I could count on you to get most of this done without anyone else’s help, of course.

Best wishes,
Janet

10. Thanks for Telling Me

“Thanks for telling me” is a great alternative when someone has provided you with some information. It shows you appreciate them and accept their information.

You should use it when emailing coworkers. It shows you appreciate being kept in the loop with whatever information they share.

You can check out the following example to see how it works:

Dear Christina,

Thanks for telling me. I’ll still do what I can to get the files together to help you.

Yours sincerely,
Thomas

11. I Appreciate the Information

“I appreciate the information” is a great formal synonym for “OK” in an email. You can use it to sound professional when someone has shared something with you.

It’s a very suitable phrase when messaging an employee. It shows you appreciate a message without sounding too friendly (which might work well if you’re their boss).

Also, this example should show you how it works:

Dear Abigail,

I appreciate the information you’ve provided. Is there anything else I need to know before we begin?

Best regards,
Fred