11 Polite Ways to Say “Please Respond”

Are you trying to figure out how to politely ask for a reply? Well, “please respond” seems like the logical option, but you have other alternatives.

This article has gathered the best synonyms to use in an email to ask for someone to reply. You can use any of the following:

• Let me know what you think
• Please reply when you have the time
• I would appreciate a reply
• When are you free to talk about this?
• How does that sound?
• Does that work for you?
• Do you have any questions?
• Is that good?
• Reach out if you need me
• Let me know if there’s anything I can do
• I look forward to your response

Keep reading to learn how to politely chase a response without offending someone. There are plenty of great options available to mix things up.

1. Let Me Know What You Think

You can say “let me know what you think” to ask for a reply politely. It’s a great one to include in a formal email to show that you’re interested in the recipient’s opinion.

Generally, you should use a phrase like “let me know what you think” when you want to sound inquisitive and friendly. It’s a great way to encourage the recipient to share their ideas with you.

Here is an example to show you how it works:

Dear Thomas,

Let me know what you think about this, please. I’m interested to hear what your thoughts might be.

All the best,
Dean

2. Please Reply When You Have the Time

“Please reply when you have the time” is a formal alternative to “please respond.” It’s a bit more detailed, making it clear to the recipient that you’re looking for a specific response.

“When you have the time” also shows that you respect someone who has a busy schedule. It’s good to use it when emailing a boss and accepting that they might not get back to you quickly.

You can also refer to the following example to help you:

Dear Melissa,

Please reply when you have the time. I’m trying to gather everyone together who might be interested in this.

Yours,
Peter

3. I Would Appreciate a Reply

You can use “I would appreciate a reply” instead of “please respond.” It’s a polite way to show that you expect someone to respond.

It works well in business emails, so it’s a great option when you want to sound respectful. You should try using it when emailing a client or someone to who you want to show respect.

How about using the following example to help you:

Dear Davide,

I would appreciate a reply when you get a moment. We are very keen to move forward with this as soon as possible.

All the best,
Stacey

4. When Are You Free to Talk About This?

“When are you free to talk about this?” is a great question synonym for “please respond.” It shows that you’re interested in someone’s opinion and would like to find out when they’re free.

Asking a question instead of making a statement shows politeness. It respects someone’s busy schedule and lets them decide when might work best to reply to you.

You can also refer to this email sample to help you:

Dear Becky,

When are you free to talk about this? Let me know when you have some time to discuss the invitation further.

Kind regards,
Sam

5. How Does That Sound?

“How does that sound?” is another great question alternative to “please respond.” You can use it when you want to encourage someone to reply to you without being too direct.

It’s a great phrase that works well in formal and informal settings. Generally, you’ll have more luck using it when emailing coworkers from whom you’d like to get information.

Here is an example to show you how it works:

Dear Russell,

I have gathered all the information in the attachment. How does that sound? Would you like to change anything?

Kind regards,
Adam

6. Does That Work for You?

You can ask “does that work for you?” when you want to ask for a response. It’s a good formal option because it shows that you’d like to consider someone else’s opinion.

Generally, “does that work for you?” is best to use when setting up a meeting. You might use it when emailing employees to find out what time will work best to get a meeting arranged.

You can also refer to the following example:

Dear Taylor,

We are going to arrange the event for Monday 14th. Does that work for you? Let me know your thoughts.

Best wishes,
Suze

7. Do You Have Any Questions?

Generally, “do you have any questions?” allows you to ask for a reply politely. It’s a great way to encourage someone to reply back indirectly.

Instead of saying “please respond,” you can ask this to find out if anyone needs clarification. So, it works well in a business email when you’re keen to hear from someone.

Here is an example to show you how it works:

Dear Ben,

Do you have any questions about this? Please get back to me at your earliest convenience to talk further.

Yours,
Danielle

8. Is That Good?

You can say “is that good?” in more informal email contexts. It still works well in the workplace, but you should stick to using it when talking to colleagues you are close to.

It may not be as effective as some of the more professional synonyms. So, we don’t recommend using it towards your boss or a professional client.

How about checking out the following example to help you with it:

Dear Maria,

Monday seems to be the best day to do this. Is that good for you? Of course, I’m happy to change things around if not.

My best,
Holly

9. Reach Out if You Need Me

“Reach out if you need me” is a great alternative to “please respond.” You should use it to remain polite and approachable.

It’s great to include it in an email when you want to offer help to someone. It’s an encouraging way to let them know they can trust you if they respond.

You may benefit from checking out the following example:

Dear Rachel,

Reach out if you need me because I’m keen to hear what you think. I’m sure we’ll agree about this.

All the best,
Monica

10. Let Me Know if There’s Anything I Can Do

“Let me know if there’s anything I can do” is an excellent formal alternative. You can use it when you want to be helpful in a business email.

Generally, this phrase works best when talking to an employee. It shows you respect them and want to help them however you can.

This example will also show you how it works:

Dear Andrew,

Let me know if there’s anything I can do. I want this transition period to be as smooth as possible.

Yours,
Duncan

11. I Look Forward to Your Response

You can say “I look forward to your response” as a formal alternative to “please respond.” It shows you are eager to hear back from someone.

It’s quite an encouraging phrase that works well in most professional contexts. We recommend using it when you want to show interest in hearing what someone has to say.

Why not refer to the following example to help you:

Dear Greta,

I look forward to your response about this. You are always quite insightful when it comes to these things.

My best,
Chrissy