Do you want to share information with someone after they request it? “Here is the information you requested” is a good start, but is it the only useful phrase?
This article has gathered some great synonyms to include in your emails when sending information across.
The best alternatives are:
- You can find the requested information below
- I have attached the requested information
- This is all the information you have asked for
- Please find the requested information as follows
- I found this information regarding your request
- Please see the information below, as you requested
- I hope this information meets your requirements
- Is this what you were looking for?
- Please look over the attached information regarding your request
- The following information should give you all the answers
Keep reading to learn more about these synonyms and how to use them. We’ll cover each one and provide some examples showing you what makes them so effective.
1. You Can Find the Requested Information Below
“You can find the requested information below” works well in professional settings. Generally, you should include it in emails when someone requests something from you.
It demonstrates that you have all the information in one place for them. You should certainly use this phrase when confident that you didn’t miss any information.
Here is an example showing you how to use it:
You can find the requested information below. It took me a while to gather that.
Is there anything else I can do for you?
2. I Have Attached the Requested Information
“I have attached the requested information” is a great formal alternative for business emails. You should use it when you include an attachment containing information about someone’s request.
It’s a great way to draw attention to an attachment. Most emails have attachments at the bottom, so it’s worth highlighting them in the body of the email, so the recipient doesn’t miss them.
Perhaps you’d benefit from checking out the following example:
I have attached the requested information. Please review it and let me know what you think.
3. This Is All the Information You Have Asked For
“This is all the information you have asked for” is a confident alternative. You can use it in professional settings when you are certain you have all the information to aid someone’s request.
“All the information” implies you did everything you could to find the information someone needed. It shows you worked hard and did your due diligence before responding to their email to answer their request.
This example should help you understand more about it:
This is all the information you have asked for. I looked through the system and compiled it into one list.
All the best,
4. Please Find The Requested Information as Follows
“Please find the requested information as follows” is a decent choice to direct someone’s attention politely. It shows you have gathered some information to help them and want to point them toward it.
Generally, the “requested information” will come at the end of an email. Therefore, it’s worth highlighting that in the main bulk of the email to ensure that the reader doesn’t miss the information later.
So, why not check the following example to see how it works:
Please find the requested information as follows. It should contain all the information you were looking for, then.
5. I Found This Information Regarding Your Request
“I found this information regarding your request” is a great formal synonym. After all, it shows you gathered some information to help someone, though you might not have everything.
“I found this” implies you did what you could to gather information. There will always be limiters that may prevent you from sharing more (for instance, you might not have the appropriate clearance to learn more information within your company).
Take a look at the example below to see how to use it:
I found this information regarding your request.
Is there anything else I can do for you, though?
I certainly look forward to hearing from you,
6. Please See the Information Below, as You Requested
“Please see the information below, as you requested” is a great polite synonym. You should use it in professional emails since it shows someone requested something, and you delivered it.
Generally, starting the email with “please” will always work well in formal settings. It shows you are thoughtful since you did your best to gather information per someone’s request.
The example below should help you understand more:
Please see the information below, as you requested. I hope it contains everything you’re looking for.
7. I Hope This Information Meets Your Requirements
“I hope this information meets your requirements” is a decent formal option. It’s not confident, though, suggesting you couldn’t find much information.
Starting the email with “I hope” shows you do not believe you have gathered enough information. However, sometimes it’s impossible to find out more, so you might have to use a phrase like this when you’ve done all you can to help.
So, you can refer to this example to see how it works:
Please refer to the attached file, so you can learn more about the operations. I hope this information meets your requirements.
8. Is This What You Were Looking For?
“Is this what you were looking for?” works as a great question alternative. Generally, it works in formal emails because it shows that you’ve found something relevant to someone’s request.
However, asking a question like this suggests you are uncertain. It shows you have some information, but you would like the recipient to clarify that it’s correct.
This email example will demonstrate how to use the question:
Is this what you were looking for, then? I found some of the information from my manager.
9. Please Look Over the Attached Information Regarding Your Request
“Please look over the attached information regarding your request” is a decent professional alternative. It’s certainly a great way to direct someone’s attention to some information you’ve shared.
Generally, this phrase works best when you’ve sent an attachment for review. After all, encouraging the recipient to review (or “look over”) the attachment ensures that you’ve met their request without missing anything.
So, here’s a quick example showing you how to use the phrase:
Please look over the attached information regarding your request.
I hope that everything meets your requirements, though.
10. The Following Information Should Give You All the Answers
“The following information should give you all the answers” is a great professional alternative. You should use it in business emails to show that you have compiled information to answer a request.
However, using “should” sounds uncertain. You should only use it when you’re not particularly confident that you’ve found all the information to help someone.
Finally, you can refer to the following example to help you:
The following information should give you all the answers.
Let me know if there’s anything else you need.
All the best,
Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.