Asking people if they received your email can be awkward. While directly asking them “Did you get my email” will probably get the job done, sometimes you’d prefer to phrase it in alternative ways. The following article will teach alternative ways you can confirm the reception of your email.
The preferred phrase to use here is “Did you get a chance to look at my email?”. It’s a classic for a reason. It’s a question that doesn’t come off as confrontational, and simply verifies whether the person has been able to look at the message. It’s a very good choice.
“Did you get a chance to look at my email” is a good phrase that sees a lot of use in business emails. It’s a direct question that should confirm the mail’s status, and it’s the preferred option by a lot of people. It’s a solid choice, with its only issue being that it’s perhaps a bit informal.
- Dear Mr. Shannon
- Did you get a chance to look at my email? I’ve outlined the main issues I think we have to solve soon.
- Robert D.
- Dear Mr. Hartman
- Did you get a chance to look at my email? I’ve decided to restructure our entire filing system and some feedback would come in handy.
- My best,
- Michael L.
“Have you been able to look at my email yet” is also a good alternative, similar to “Did you get a chance”. The present perfect tense combined with the simplicity of the word “Look” ensures that it’s a phrase that catches the eyes of the reader, and conveys its idea.
- Dear Mr. Winter
- Have you been able to look at my email yet? I sent the required forms and would like to know if there’s anything I need to fix.
- Mrs. Martins
- Dear Mr. Allen
- Have you been able to look at my email yet? The current batch of files needs reviewing.
- My best,
- Mr. West
“Have you found time to look at my email yet” is another good phrase to use, because the use of “to find time” implies that you know that the person wants to open the email. This will make them want to find the time to open it.
- Dear Mr. Storm
- Have you found time to look at my email yet? I understand this has been a very busy business period, but it is a matter with some degree of urgency.
- Mr. Ross
- Dear Mrs. Jordan
- Have you found time to look at my email yet? Its got some revelations I think you’ll be very interested in.
- My best,
- Mr. Darwin
This is a straightforward technique many people use. By replying to your own email with this message, you’re ensuring that the email will reappear at the top of the person’s inbox. It’s a technique that should be used delicately, but can be very effective.
While many people will appreciate the physical reminder that they haven’t managed to read the original email, this is a technique that can be risky, because some people won’t take well to the message just existing to bump the original.
- Dear Mr. Adler
- I’m bumping the email below to the top of your inbox. Looking forward to your feedback on it.
- Mr. R.
This phrase is fairly effective, because when you use it you’re implying that you’re aware the person has probably not had a window of opportunity to take in the message. This understanding will come off as non-confrontational to the receiver of the email, and could allow for a quick response.
“Have you found an opportunity to look at what I sent you yet” is also effective because it’s direct and straightforward.
It’s also framed in a way that wouldn’t come off as hostile to the receiver of the message, which is a very important thing to keep in mind in a polite email.
- Dear Mrs. Gray
- Have you found an opportunity to look at what I sent you yet? I think you’ll appreciate it.
- Mrs. Frost
This is a fairly powerful phrase to use in a follow-up email, because you’ll be adding a date or a deadline by which you’d appreciate the person’s feedback. This will serve to add importance to the issue discussed, while also giving the person some more time to reply.
Adding a deadline is a tricky thing, because you have to be reasonably sure that the person will in fact take the time to read and reply to the email by the deadline.
If they don’t you’ll be stuck in a situation where you might have to send a second follow-up email.
- Dear Mr. Horne
- If possible, I’d like to have your input on the email I sent you by the 13th of march. Thank you.
- My best,
- Mr. Watson
This is another direct and straightforward way of asking if the person has seen your email, and the framing of “an opportunity” means that you’re assuming the person’s busy, and are being reasonable about the email lacking a response so far.
It’s a good phrase to use because you’re shifting away all of the possible “blame” of not reading the email onto the fact that they’re a busy person.
Thus, this phrase will help you interact with the person in a positive manner, because they’ll be able to tell that you know they’re busy.
- Dear Mr. Kumar
- Did you get an opportunity to look at my email? It’s got some data that I think you’ll want to see for yourself.
- Mr. Davies
This is another simple and polite way to remind the person that you have a message that you’d like a reply to. This is a good phrase to use because “quick reminder” makes it a direct but lighthearted way to remind the person that you’re waiting for an answer.
Also, the fact that the message talks about the information and not the email itself puts weight on what you wanted to communicate in the email, and not on the email itself.
This gives it a reasonable sense of urgency, by implying that there’s information the receiver will want to check out in the original message.
- Dear Mr. Gilbert
- Just a quick reminder about the information I sent you. You’ll be interested in the attached images.
- Rhod A.
This particular phrase is very powerful because it’s very polite. The first thing you do in it is establish that you know the person has a good reason for not having read the email yet, which makes your follow-up email seem like the practical, reasonable thing that it is.
Because you’ve said that you know the person has been busy, you’re shifting away any sense of subtextual blame that a poorly written follow-up email could have.
It’s a very diplomatic phrase to use and works very well as a way to bump an email back into the receiver’s inbox without being rude.
- Dear Mr. Wells
- I’m sure you’ve been busy, just sending again for visibility. I appreciate any feedback you could have.
- Many thanks,
- James G.
This specific phrase works well because, while it’s a good reminder for the email you sent, that’s seemingly not the message’s main idea. You’re placing most of the importance on the feedback part of the sentence, which makes you look eager to improve on whatever it is you sent earlier.
By looking for feedback on what you sent in the original email, you’re showing that you want to improve, which justifies the necessity for sending a follow-up email in the first place.
It’s also a very polite way to ask for feedback, while obscuring the message’s main purpose as a way to ensure that your original message is read.
- Dear Ms. Fernandez
- I’d appreciate your feedback on what I sent you earlier. I’m looking for ways to improve our current system.
- My best,
- K. Ryan
This is a great phrase to use because while it is a question, you’re not directly asking if they read the email itself. You’re centering the core of the question on the reviewing of the information contained in the email, which grants the phrase a bigger sense of urgency.
By focusing on the reviewing part, you look eager to get feedback and input on the data that the earlier email contained. With this message, you’re politely asking if they read the email, in a casual way.
- Dear Mr. Holmes
- Were you able to review the information I sent you?
- A. Moore
You may also like:
12 Better Ways To Say “Well Received” (Professional Email)
11 Effective And Polite Reminder Email Examples
6 Steps To Politely Remind Someone To Reply To Your Email
Please confirm receipt of this email – Usage (with examples) + Alternatives
Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.