12 Better Ways To Say “Best Regards” (Professional Email)

There are plenty of ways you can sign off emails. However, professional emails are a little bit particular on what you can say (depending on your workplace or the recipient). This article will look at the best alternatives to using “best regards.”

What Can I Write Instead Of “Best Regards” In An Email?

There are plenty of other choices we can write instead of “best regards.” Some of the best ways to close emails include:

  • Kind regards
  • Best wishes
  • Have a nice day
  • Warm regards
  • Many thanks
  • Thank you
  • Take care
  • Sincerely
  • Faithfully
  • All the best
  • See you soon
  • Cheers
better ways to say best regards

The preferred version for a professional email is “kind regards.” It’s one of the most common ways to end a professional email, and it works well whenever you’re talking to bosses or employees alike to wish them well after you’ve finished your email.

Kind Regards

Let’s start with the preferred option and see what makes it so useful. There are plenty of formal emails that sign off with this one. You may even have come across it yourself before.

“Kind regards” works well when we want to wish someone well after a formal email. We use it because “kind regards” is a simple way of showing that we want them to understand there are no hard feelings after the email.

Sometimes, professional emails can seem standoffish. Depending on the content, you might find it difficult to read some of the things that get sent to you.

That’s why we come up with polite closers like “kind regards” to remind people that there are other people on the other end of the email.

You could see this one signed in the following ways:

  • Kind regards,
  • Joseph Warmer
  • Kind regards,
  • Mr. Smith
  • Kind regards,
  • Tanner

Best Wishes

“Best wishes” works in many cases. We can use it as an email closer when we want to wish someone well. It works best when you’re a little more familiar with the person you’re emailing, as it can be considered a little more informal than “kind regards.”

While it might be slightly more informal, that doesn’t mean it’s not polite. It’s still one of the more polite closers to use in most email formats.

This one might work to sign off an email as follows:

  • Best wishes,
  • John
  • Best wishes,
  • Mr. Salmon
  • Best wishes,
  • Sarah Walker

Have A Nice Day

“Have a nice day” works well in many formal emails. It’s especially effective when you’re writing an email on behalf of your company (specifically sending it to a customer). It shows that you have good customer support values, and you want people to enjoy their day.

We usually see “have a nice day” after someone has addressed a complaint. It’s common practice for customer supports services to sign emails off with phrases like this because it reminds us that our day still has plenty of other opportunities in it, and it doesn’t have to be all bad.

You could use these in all kinds of emails like so:

  • Have a nice day,
  • Mr. Beckett
  • Have a nice day,
  • John Market
  • Have a nice day,
  • Sally Fielding

Warm Regards

“Warm regards” is just another way of saying “kind regards” or “best regards.” Again, it goes very much into the formal route, and you won’t see it all that often outside of formal emails. “Warm” is just another synonym of “kind” in this case to wish somebody well.

Here’s how we can use “warm regards:”

  • Warm regards,
  • Peter Parker
  • Warm regards,
  • James Howlett
  • Warm regards,
  • Susan Storm

Many Thanks

“Many thanks” works when we want to show appreciation for the contents of the email. We may have instructed somebody to do something, and we are thanking them for reading the email (even if they haven’t yet agreed to accept whatever the task is).

In some other cases, we might simply be sending a formal email to thank somebody for something they have already done for us. It works as both a form of acceptance and a form of requesting somebody else to do something.

If you want to use “many thanks,” it might look something like this:

  • Many thanks,
  • Mrs. Christopher
  • Many thanks,
  • Mr. Robin
  • Many thanks,
  • Winnie Roo

Thank You

“Thank you” is similar to “many thanks,” but it’s not as powerful. Again, it can work whether we’re making a request for someone to do something or whether we’re thanking them for something they might have already done for us.

The implication with closing any emails with a “thank you” is that we expect someone to do or to have done something for us relating to business.

A simple “thank you” can sign off an email like so:

  • Thank you,
  • Martin Luft
  • Thank you so much,
  • Harry Sand
  • Thank you very much,
  • Paul Waters

Take Care

“Take care” is a great way to show that we still care about someone. Even in formal emails, it can be useful to show someone that we are still human, and we still want everyone to feel welcome and loved in our business. It works whether you know the recipient or not.

They don’t always have to be “ill” or “sick” to use “take care” either. While the phrase usually means we hope someone feels better soon, it can simply mean we hope they stay positive and healthy in email formats.

Using “take care” looks something like this:

  • Take care,
  • Jonathan
  • Take care,
  • Martha Freeman
  • Take care,
  • All of Team 1


“Sincerely” works when we know the name of the recipient of the email. It’s a strictly formal closer (we won’t see it informally), and it has been dying out in popularity over recent years. However, you must always know the recipient’s name to use it correctly.

“Sincerely” only works as a closer when we address the recipient by name, like so:

  • Dear Mr. Jackson
  • Sincerely,
  • Garry Thompson
  • Dear Adam Shore,
  • Sincerely,
  • Mr. Parks
  • Dear Miss Christina,
  • Yours sincerely,
  • Fred Mark


“Faithfully” is the opposite of “sincerely.” This time, we can only use it when we do not know the name or the exact recipient of our email. We use it formally to show that we hope the email reached them well. It’s another old-fashioned closer that rarely gets seen today.

“Faithfully” works when we’re not entirely sure of the recipient’s name, as follows:

  • To whom it may concern,
  • Faithfully,
  • Mrs. Harding
  • Dear sir or madam,
  • Faithfully,
  • Mr. Smith

All The Best

“All the best” is another way to use “best wishes” or “take care.” We use it to show that we wish someone well, and we hope that life treats them justly with whatever they choose to do going forward.

We could use “all the best” in the following ways:

  • All the best,
  • Scott
  • All the best,
  • Your loyal team
  • All the best,
  • Mr. Applegarth

See You Soon

“See you soon” is one of the more informal choices on this list, but it works well in some formal situations. It’s best to use it when you know you have a meeting or encounter lined up with the recipient of your email (i.e. a business meeting within the next week).

“See you soon” is a little more informal and works like this:

  • See you soon,
  • Your loving husband
  • See you soon,
  • Mr. Walker
  • See you soon,
  • Mrs. Okona


“Cheers” isn’t recommended in many formal situations. It’s the most informal choice on this list. However, if you’re familiar and comfortable with your colleagues and bosses, and you know your company is somewhat relaxed, “cheers” works as a cheerful way to close an email.

“Cheers” is the most informal choice on this list, and we can use it as follows:

  • Cheers,
  • George Stevens
  • Cheers,
  • Mrs. Martin
  • Cheers,
  • Mr. Matthews

What Does “Best Regards” Mean?

Now that we’ve seen all the different alternatives, it’s time to look into the meaning of the original phrase.

“Best regards” is a way to sign off an email. We write it at the end of an email before giving our name, and it means that we wish the recipient the “best” day. “Regards” is a word we use to show that we wish them well, and we want them to have a good time.

There are plenty of other messages we can sign off emails with that have the same meaning. “Best regards” is just one of a long line of other email closers that we can use! Still, the meaning is quite useful whenever you feel like it suits you.

Is “Regards” Formal Or Informal?

“Regards” is a formal way to close an email. It is almost entirely reserved for formal situations, and you’ll rarely see more informal emails signed off with “regards” or any other similar variations. We use it when we want to be polite and wish the recipient well.

“Regards” works formally because it’s polite and easy to distinguish. It also works when you’re not all that familiar with the person to who you’re sending the email (which is great for most professional emails when you’re unsure of the recipient’s attitude).

You may also like: Comma after “Regards” in Emails (Best Practice)