10 Polite Ways to Say “It’s Okay”

Do you want to know the best ways to tell someone it’s okay?

Perhaps you’re concerned that the phrase itself isn’t sufficient or formal enough to include in your writing.

Well, it’s a good thing you came across this article.

We’ll teach you how to say “it’s okay” in a polite way.

You can start by reviewing these alternatives to see which ones work best for you:

  • No problem
  • That’s fine
  • Don’t worry about it
  • It’s all good
  • No big deal
  • It’s quite alright
  • No need to apologize
  • It happens
  • No harm done
  • I’m not bothered
  • It’s forgiven

Keep reading to learn what to say instead of “it’s okay.” We’ve explained more regarding each of the synonyms mentioned above to give you a better understanding of them.

1. No Problem

We recommend starting with “no problem” as a more polite way to say “it’s okay.” After all, it doesn’t get more polite and sincere than this!

However, you might need to remember that this works best as a more friendly phrase.

So, you can’t use it in the most formal instances.

Instead, you might want to use something like this when emailing a coworker. Generally, you’ll want to have a decent relationship in place with someone before using this phrase.

Check out the following email sample if you still need help with it:

Dear Harrison,

No problem; I’m sure we’ll be able to figure something out.

Just leave it with me to talk to them to see what I can find out.

Jon Forth

2. That’s Fine

Next, we recommend simplifying things by using “that’s fine.” You can’t go wrong with it because it gets to the point quickly.

Generally, you can use something like this in formal cases.

It’s direct and respectful, making it a great way to say something is okay. If you’re not offended by something, it’s worth using this phrase.

After all, it’ll put the recipient at ease. Therefore, you can use it when replying to an employee to let them know they haven’t overstepped their mark with their previous email.

Here’s a helpful sample email to show you more about it if you still need help:

Dear Mathew,

That’s fine, and I’m glad you could come to me with this.

Please come to me with more information like this if you find out anything else.

Thank you so much,
Jodie Whittaker

3. Don’t Worry About It

For something a bit more informal, you might want to write “don’t worry about it.”

This is an excellent way to show that you’re not upset about a situation or outcome.

For the most part, this works best when comforting a student. You may want to use it when a student comes to you to tell you they’ve messed something up.

This is a polite and caring way to let them know it’s okay. It should put their mind at ease, which might help them to move forward.

Here’s a great email example if you still need some information:

Dear Alice,

Don’t worry about it at all.

Mistakes can happen to the best of us, and I know you’ll find a way to solve this.

All the best,
Marge Simper

4. It’s All Good

Try using “it’s all good” as another way to say “it’s okay.” This is a conversational and friendly way to show someone you do not mind that they did something wrong.

For instance, you can use this when contacting a teammate. Let’s say you’re on the same team project, and you want to let them know that a simple mistake isn’t going to be costly.

So, if your teammate has made a quick mistake, you can use something like this. It’s simple and direct, showing that it’s really okay and you’re sure you can find a way around it.

You may also review this sample email to learn a bit more about it:

Dear Lewis,

It’s all good. After all, I knew it wasn’t going to be easy for us!

You’ll find a way to work through this and move on with the project.

Best regards,
Patrick Lowe

5. No Big Deal

You could also include “no big deal” in your writing. Again, it’s more of an informal way to say “it’s okay.”

Generally, you’d use it when conversing with friends. So, it might be best to avoid using this one in emails.

Instead, it can work well in casual text messages. This gets your point across quickly and lets someone know that you think something is okay and don’t want them to worry.

Here are some message samples to give you a better idea:

Hey, it’s no big deal. I know you didn’t mean to do something like this, and I’m sure we can move past it.

It’s no big deal, and I’m not going to hold this against you. I think it’s best if we all just try to move on.

6. It’s Quite Alright

It may also be smart to write “it’s quite alright” as a professional way to say “it’s okay.”

You can often use this to remind someone that something is okay in more formal settings.

For instance, it can work well when contacting a client. It shows that you’ve looked into a situation on their behalf and determined that there’s nothing they need to worry about.

If you still don’t get it, you can review the following example:

Dear Ms. Scott,

It’s quite alright that something like this has happened.

At this firm, we’re always prepared to remedy these situations.

Best wishes,
Jonah Cloud

7. No Need to Apologize

Another good phrase to use is “no need to apologize.” This gives you a more formal way to say “it’s okay” in an email.

It’s sincere and direct, showing that someone shouldn’t have to apologize for their actions.

Generally, this works best when you don’t already have a long-lasting relationship in place with the recipient.

So, you may want to use it when contacting an employee. If they’re fairly new to the company, this might be a good way to give them an idea of what to expect.

You can also review this example to find out more about how it works:

Dear Evie,

There’s no need to apologize for making a simple mistake.

I’ll let the rest of your team know, and they’ll happily help you to correct it.

Best wishes,
Sean Lopez

8. It Happens

Also, feel free to give “it happens” a try in your writing. There’s nothing wrong with using it in more informal situations.

Don’t get us wrong; the phrase is still polite.

However, you can use it when you know the email recipient well. For instance, it’s a good option when replying to your boss if they realize they’ve made a mistake regarding your paycheck.

It’s an excellent way to keep your relationship with them more positive and friendly, which could play in your favor in the future.

You can review the following sample email if you still need help with it:

Dear Miss Mercer,

It happens, so I’m not upset about it.

I’m certainly glad you spotted the mistake before further issues were caused.

Best wishes,
Dean Spratt

9. No Harm Done

Try using “no harm done” in more informal contexts. You can use this in text messages to family members.

It might be a good idea when one of your family members realizes they messed something up.

As long as it wasn’t too big of a mistake, you can use a phrase like this.

After all, it’s sincere and honest, showing that you can’t blame them for making the mistake in the first place.

Here are some examples to give you a clearer picture:

There’s no harm done, so I wouldn’t worry too much about this! We’ll find a way to clear this up, after all.

No harm done. Leave it with the rest of us, and we’ll be able to find a way to get through it.

10. I’m Not Bothered

Another great phrase to include in your emails is “I’m not bothered.” This is an excellent way to appear uncaring and respectful when someone admits they made a mistake.

Try using it when responding to an employee. This could be a good way to show them that you’re not as harsh as they might think and that you’re happy to overlook a few mistakes.

It improves your relationship with employees, which goes a long way in most professional settings.

You can also check out this sample email if you still need guidance:

Dear Maxine,

I’m not bothered by this mistake.

I trust that you’re going to be able to find a suitable way to correct it.

All the best,
Josie Stevenson

11. It’s Forgiven

Finally, you can remain professional and polite by using “it’s forgiven.”

This is an excellent way to replace “it’s okay” in your emails.

After all, it’s sincere and direct. It gets your point across quickly, suggesting that you do not blame someone for making a mistake.

You may want to use this when responding to a client. If they recently messed something up that made things difficult for your company, this phrase can work well to forgive them.

Also, this email example will help you to understand it better:

Dear Ms. Jackson,

It’s forgiven, and I’m sure you won’t do it again.

Please feel free to reach out if you need further help.

All the best,
Joel Kingston