So, do you want to say “keep in mind” in a formal email? Maybe you’re worried “keep in mind” is too informal to work well professionally, though.
Well, you’ve come to the right place. This article will explore another way to say “keep in mind” formally to help you with sounding polite and sincere.
- Please remember
- Please bear in mind
- This is to remind you
- I’m writing to remind you
- I hope you remember
- Do you remember
- Don’t forget
- Please ensure
You should read on to learn the best alternative phrase for “keep in mind.” Then, you can have plenty of options to mix up your formal emails.
“Remember” is one of the simplest ways to say “keep in mind.” It works well in formal emails because it gets straight to the point. The recipient will remind themselves of what you’re looking for as soon as they read “remember.”
You should certainly include “remember” when writing an email to employees. For instance, you might need to remind them that an event is coming up. So, “remember the event” is a good way to start a professional reminder.
Here is an example to show you how to use it:
Remember that we also have an event coming up. I need you to focus on setting it up over the next few days.
All the best,
2. Please Remember
“Please remember” is an extension to “remember,” which sounds more polite. You can include “please” before “remember” to be respectful and professional.
Generally, “please remember” is more effective when emailing a boss. Using “please” implies that you do not have as much authority over the recipient. It’s a much better way to address someone who is your superior in an email.
Here is an email sample to show you how it works:
Please remember that the auditor will also be along today. Is there anything you need from us beforehand?
3. Please Bear In Mind
“Please bear in mind” is a fairly common phrase in formal emails. You can use it to remind someone to keep something in mind when it is coming up.
For instance, you may want to remind an employee that you are going away or taking some time off. Then, they can make the necessary arrangements for anything that needs to be taken care of in your absence.
Check out the following example to see how it works:
Dear Mrs. Taylor,
Please bear in mind that I won’t be in the office for the next few weeks. So, you will have to email Milo about this issue.
4. This Is To Remind You
“This is to remind you” is a simple phrase to include in an email. It does exactly what it says, where “this is” starts a formal communication with someone to indicate what you expect them to get out of the email.
Some would say “this is to remind you” is redundant. You might not need to say “this is” when they read the email. It’s similar to saying, “this email is” or “I’m writing this email.” After all, if they’re reading the email, it’s already clear that you have something to say.
Here is an example that might show you how it works:
This is to remind you that we have a meeting tomorrow morning. You should still bring the necessary documents along.
All the best,
5. I’m Writing To Remind You
“I’m writing to remind you” is another common email phrase that might be a bit redundant. Still, you can use it when you want someone to remember an important event coming up.
It shows that you have something on your mind. That way, you can remind recipients (such as employees) that they should also be thinking about the same thing as you.
Why not refer to this example to see how it works:
Dear Mr. Walter,
I’m writing to remind you that we still have to discuss some of the information. When are you free to talk more?
All the best,
6. I Hope You Remember
“I hope you remember” is a good alternative to use. It shows that you want someone to remember information in a formal setting.
It’s quite polite and respectful, so you’ll have a lot of luck using it formally.
You should use it when you are speaking to coworkers rather than bosses. It’s not suitable if you’re emailing someone who ranks higher than you. Stick with people who are on a similar level to make sure you don’t offend anyone.
This email sample should help you understand it better:
I hope you remember our plans for the new year. I would also like to see you up your workload for the changes.
All the best,
7. Do You Remember
“Do you remember” is a question alternative that works quite well. You should always use it as part of a sentence rather than on its own. For instance:
- Do you remember the meeting that’s coming up?
- There’s a meeting coming up. Do you remember?
If you say “do you remember?” on its own, it sounds a bit forced and rude. That’s why you should start a sentence with it instead, as it sounds more polite and respectful.
Here is an email example showing you how to use it:
Do you remember what I said about the meeting, though? I hope you’re still ready to come along tomorrow.
8. Don’t Forget
“Don’t forget” is a slightly more informal phrase. Of course, you will still have success with it in emails, but you should only use it when emailing coworkers or friends.
After all, “don’t forget” sounds more conversational than professional. It is still polite, and it works well as a reminder. However, it won’t work well if you email someone in a business setting.
This email example should show you how to use it:
Don’t forget that I expect your project on my desk by tomorrow morning. I will not accept a late submission.
9. Please Ensure
“Please ensure” is a simple alternative that works well here. You can use it in a formal email to ensure someone has something in their diary.
It confirms that you and the recipient know about a future event. If it’s quite important (like a meeting), then it’s worth asking them to ensure it’s written somewhere before you set it up officially.
This example should help you with it:
Please ensure you come tomorrow with the appropriate files. I’m still interested in seeing what you have to offer.
Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.