You should always try to make yourself available to those who need you. Whether they’re customers, clients, or employers, you should be available at their convenience.
However, is “I am available at your convenience” the best phrase to use in these contexts?
This article will explore that by sharing synonyms. There are plenty of great choices worth exploring!
- I can accommodate your schedule
- I am happy to work with what’s convenient for you
- I’m ready when you need me
- I am at your disposal whenever you’re ready
- Please feel free to attend when it suits you
- I’m prepared to meet at a time that works best for you
- I’m willing to meet on your terms
- I am at your service when necessary
- Please let me know when it is convenient for us to connect
- I am prepared to arrange a meeting at your convenience
Keep reading to understand how to say “I am available at your convenience” in an email. We’ve also provided some helpful examples for each phrase.
1. I Can Accommodate Your Schedule
Another way to say “I am available at your convenience” is “I can accommodate your schedule.”
It works really well as a formal alternative to show you’re happy to work around someone.
If you can accommodate someone’s schedule, it means you’re more flexible than they are. This is a great way to put them in charge of arranging a meeting.
We recommend using this when emailing an employer. It shows you have a free or flexible schedule. From there, they can decide on the best date to meet with you (i.e., set an interview).
Feel free to review this email sample as well:
Dear Mr. Scott,
I can accommodate your schedule for an interview. Please let me know what date works best for you.
2. I Am Happy to Work With What’s Convenient for You
You can write “I am happy to work with what’s convenient for you” in more conversational emails.
It’s great to include if you’re trying to go for a more friendly touch.
We recommend using it when replying to customers. It shows you want to treat them fairly and see them more as friends rather than as ways to make money.
This is a great tactic in customer-service roles. It shows you’d like to get to know your customers better and work around their schedule when necessary.
Check out the following email example if you’re unsure:
Dear Ms. Adams,
I am happy to work with what’s convenient for you. Let me know when you’re ready to discuss more about this.
3. I’m Ready When You Need Me
Being ready for meetings is important. You should let the other party know as soon as you’re available, especially if you’re the more flexible one.
That’s where “I’m ready when you need me” comes in. It shows you’re flexible and willing to work around someone’s schedule.
You should use it when meeting with coworkers. It shows you’d like to discuss something with them, but you’d like them to set the date and time to ensure you don’t get in the way of their schedule.
We recommend reviewing this example as well:
I’m ready when you need me. I’ll be available anytime over the next week, so let me know when works best.
All the best,
4. I Am at Your Disposal Whenever You’re Ready
We also think using “I am at your disposal whenever you’re ready” is great to include in formal emails.
It shows you’re ready to meet someone when they’re free. “At your disposal” implies it’s up to the other party to decide when they’re ready for you.
We recommend using this if you’re more flexible than the person you’re emailing. It’s a respectful way to let them decide when you should meet rather than decide for yourself.
Don’t leave before reviewing the following example:
Dear Ms. Miller,
I am at your disposal whenever you’re ready. Please let me know what time will work best for you.
5. Please Feel Free to Attend When It Suits You
“Please feel free to attend when it suits you” is a great phrase in some cases. It means you’ve already set up a meeting and don’t mind when someone chooses to come along.
Basically, it implies that you appreciate that someone might have a busy schedule. It lets them know there’s no pressure on them to attend a meeting when you set it.
This could be a good way to remain friendly and welcoming to the recipient. After all, it’ll ensure that they’re in charge of when they should attend a meeting.
You should also review the following example:
Please feel free to attend when it suits you. There’s no direct pressure on you to fit this into your schedule.
6. I’m Prepared To Meet at a Time That Works Best for You
Another way to say “I am available at your convenience” is “I’m prepared to meet at a time that works best for you.” It’s great as a formal synonym in most emails.
This allows the recipient to decide the meeting time. We recommend using this to show you’re open to suggestions before finalizing any specific times.
Generally, this is quite a respectful phrase. You’ll have more luck with it when emailing clients. It shows you respect their time and don’t want to take advantage of them.
Here’s a great example to help you with it:
Dear Miss Berry,
I’m prepared to meet at a time that works best for you. Review your schedule and let me know when that will be.
All the best,
7. I’m Willing to Meet on Your Terms
It’s wise to consider meeting with someone around their schedule. Even if you’re not that flexible, saying you’ll meet on someone else’s terms is both professional and polite.
Therefore, “I’m willing to meet on your terms” is great to include in formal emails.
Try using it when emailing an employer. It shows you’re willing to meet with them whenever they’re ready for you.
You can also suggest a call if that makes more sense. It works as long as you don’t mind waiting to hear back from someone. It puts them in charge and lets them determine when to meet.
You can also review this email sample:
8. I Am at Your Service When Necessary
For a more personal alternative, try “I am at your service when necessary.”
This is great to include when replying to customers. It shows you’re willing to meet with them and happy to work around their schedule.
The key here comes from “I am at your service.” It’s a popular customer service phrase showing you’re willing to step in and help when someone needs you.
In this context, it works quite well when talking about meeting with customers.
The following email sample should also help you:
I am at your service when necessary for a call. Please let me know when you get some free time in your schedule.
9. Please Let Me Know When It Is Convenient for Us to Connect
“Please let me know when it is convenient for us to connect” is a great way to introduce yourself before a meeting.
It’s a good formal synonym for “I am available at your convenience.” It allows the recipient to decide when they’re ready for you rather than putting you in control of the situation.
We want to turn your attention to this example before you leave:
Dear Mr. Grott,
Please let me know when it is convenient for us to connect. I’m so keen to hear more about this from you.
10. I Am Prepared to Arrange a Meeting at Your Convenience
You should always try to work around someone else’s schedule. If you’re flexible enough, this could be a great way to keep a friendly relationship before setting up a meeting.
For instance, let’s say you’re meeting with an employee. It shows you’re willing to find out more about their schedule before booking them in for a slot.
This guarantees that your meeting time doesn’t interfere with their current workload. It’s particularly useful if you’re trying to maximize efficiency from the employee.
Here is a great email example showing you how it works:
I am prepared to arrange a meeting at your convenience. Please let me know when that works for you.
Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.