So, your boss has sent you a “thank you” email, and you want to find a way to reply. It can be tricky to stay professional with generic responses like “it’s okay,” so let’s go over some of the best ways to reply to a “thank you” email.
How Should I Reply To A Thank You Email From My Boss?
There are some great ways to reply to a “thank you” email from your boss. Try one of these to see which works best:
- My pleasure
- Of course, sir/ma’am
- Don’t mention it
- You’re most welcome
- I’m glad I could help
- I’m glad I could be of assistance
- Oh no, thank you!
- Always happy to be at your service
- It was not a problem at all
- The pleasure is mine
- Thank you for the opportunity
The preferred version is “my pleasure.” It’s a simple way to send appreciation back to your boss without worrying about professionalism too much. “My pleasure” works both informally and formally, which is why we think it’s such a good choice in most cases.
“My pleasure” is a great choice to reply to a “thank you” from your boss. It’s formal enough to work well when you’re not all that comfortable with your boss or your workplace, but it’s informal enough to work well if you prefer to use informal language.
Every workplace is different, so we can’t give you an exact answer about whether this phrase will be acceptable to use with your boss. However, nine times out of ten, you’ll find that it’s going to work well when you reply to a thank you email from them.
Here’s a quick example to show you how it could work:
Dear Mr. Frederick, It was my pleasure, and I'll be happy to help you out with whatever else you need. Yours sincerely, Jim
This is the typical email format you might expect to send back when using “my pleasure” and all the other choices in this article!
Of Course, Sir/Ma’am
“Of course, sir/ma’am” works formally when you want to reply to “thank you.” We can swap “sir” or “ma’am” based on our boss’s gender. Alternatively, we could use their names, though it’s best to stick to their title and surname (i.e. Mr. Smith) if you can.
This phrase works best with formal names rather than first names.
For example, “of course, Jack” is not something that many native speakers would write in an email to accept thanks. “Of course, Mrs. Danvers” or “Of course, sir” are much more acceptable.
How about checking this example out to help you:
Dear Mrs. Freeman, Of course, ma'am. I'm always here to help you with whatever you need from me. All the best, Simon
Don’t Mention It
“Don’t mention it” is an informal phrase that works well in an email format. We encourage you to use this phrase when you’re familiar and friendly with your boss, and you know that they don’t mind a little bit of informality here and there.
It’s not unprofessional; it’s just not formal. There is a difference. “Don’t mention it” is suitable in many workplaces, but you need to make sure you know your boss’s attitude before using it.
Here’s a quick example to give you a better idea:
Dear Steven, Don't mention it. You know I'm your most faithful employee for these matters. Kind regards, Johnson Storm
You’re Most Welcome
“You’re most welcome” is a great formal choice that works well in emails. Many people like to use the superlative “most” before “welcome” to show that you did everything you could to help somebody, and you’re glad that your efforts weren’t wasted.
It’s more suitable to use this phrase when you’re in a more formal or professional environment. If you don’t know your boss on a more personal level, this phrase works better.
This example should make a bit more sense of it:
Dear Mrs. Waters, You're most welcome. Let me know if there's anything else I can do for you. I look forward to hearing from you, Jessica Shazz
I’m Glad I Could Help
“I’m glad I could help” shows that you appreciated being given a chance to help your boss out. If you managed to fix a problem for them or get a job done quickly, this message might be one of the more appropriate ways to accept the “thank you” email.
How about checking out this example to give you an idea:
Dear sir, I'm glad I could help. I'll be available for the next few days if anything else should come up. All the best, Tommy
I’m Glad I Could Be Of Assistance
“I’m glad I could be of assistance” is a slightly more formal alternative to the one from above. We can use “of assistance” instead of “help” to show that we wanted to assist our boss with whatever they needed help with.
Here’s a quick example to show you how it might look in context:
Hello Mr. Samson, Thank you for your email. I'm glad I could be of assistance. Let me know if any other problems arise, George
Oh No, Thank You!
“Oh no, thank you” is a great reversal phrase. We can take the “thank you” email from our boss and completely flip it on its head if we want to. This way, we’re showing that we learned a lot from the experience, and we were glad to get a chance to work with our boss.
Of course, there are always going to be some people who might think this phrase is a bit over-the-top. They might see it as a way to soften your boss’s view of you, which can be frowned upon. It’s up to you if you like it, though. There’s no reason why you can’t use it.
Why not try this reversal “thank you” in the following way:
Dear Sarah, Oh no, thank you! I should be honored to work so closely with my boss. I hope you're doing well, Fred Mark
Always Happy To Be At Your Service
“Always happy to be at your service” shows your boss that you’d help them again if they asked for it. If you like working closely with your boss, this is a great way to show them that you’ll always accept their thanks.
Perhaps an example like this will help you with it:
Dear ma'am, I'm always happy to be at your service, so let me know if you need anything else. Best wishes, Mr. Craggleston
It Was Not A Problem At All
“It was not a problem at all” is a good formal phrase that works to accept a “thank you.” It works because we can use “not a problem” to acknowledge the “thank you” without being too over the top with our eagerness.
If the task was menial or something that you might not want to repeat, a phrase like this might be more suited to you and your reply.
This example will explain more about it:
Dear Terry, It was not a problem at all. It was a simple fix, and I'll happily show you how to do it next time. Kind regards, Susan
The Pleasure Is Mine
“The pleasure is mine” is good when we want to show that we did not mind helping our boss with whatever they are saying “thank you” for. It’s great because it shows that we took “pleasure” out of helping them. They might hold us in a higher regard from now on.
Why not give it a go by referring to the following:
Dear sir, The pleasure is mine, so don't mention it. I'm just glad we could come to a solution so quickly. Thank you, Mr. Jacobs
Thank You For The Opportunity
“Thank you for the opportunity” is another way to flip the “thank you” on your boss. It’s great because it shows that you were keen to work with them, and you are glad that you got the “opportunity” to do so.
This level of eagerness is a great trait to show to your boss. They might be more willing to come to you for help in the future too.
Here’s an example that should show you how to work it out:
Dear Mr. Taylor, Thank you for the opportunity to work with you. I really appreciate you giving me the time of day. I hope it all works out for you, Tom Jones
“Anytime” is the most informal phrase you can use when replying to your boss. However, it still works really well when you include it in an email because it shows that you would happily help them again.
We do want to preface this one by saying that we only recommend it when you’re close with your boss. If you know you have a strong, positive relationship with them, informal phrases like “anytime” are fair game.
And if you want this more informal phrase to work in your emails, you can refer to the following:
Dear Maria, Anytime! I'm glad you chose me as the best candidate for the gig. Kind regards, Alesha Quays
You may also like:
11 Best Replies To An Appreciation Email From Your Boss
26 Best Replies To “Thank You” (Formal & Informal)
Should I Reply “You’re Welcome” To A Thank You Email?
“You’re Welcome” vs. “No Problem” (When Someone Thanks You)
9 Ways To Acknowledge An Email From Your Boss (+ Samples)
Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.