Are you waiting for someone to respond to you in an email or formal letter? Perhaps you’ve used a phrase like “waiting for your response” to encourage them to reply after they haven’t for a while.
However, is it the most polite phrase?
This article has gathered the best synonyms for “waiting for your response.” You can use any of the following:
- I look forward to hearing from you
- Awaiting your reply
- I look forward to hearing back
- Let me know what you think
- Do you have any ideas?
- What are your thoughts?
- I appreciate any information you may have
- I will appreciate your quick response
- Always happy to hear from you
- Please respond at your earliest convenience
Read on to learn more about how to tell someone you’re waiting for their reply. We have shared examples for each alternative to show you how they work as well.
1. I Look Forward to Hearing From You
It’s always a good idea to use positive language in formal emails. Saying something like “look forward” rather than “waiting” is a great way to show enthusiasm and professionalism.
That’s why “I look forward to hearing from you” is an excellent alternative to “waiting for your response.” It shows respect towards the recipient while also being keen to hear back from them when they get a chance to reply.
Here is an email sample to show you how it works:
Dear Mr. Reid,
I am still waiting to hear back from you about this project. Is everything OK?
I look forward to hearing from you,
2. Awaiting Your Reply
“Awaiting your reply” is an example of how to say “waiting for your response” professionally. It’s a great option if you want to maintain a more serious and professional tone in an email.
For example, you may want to use it when emailing an employee. It shows you are a bit disappointed that they have yet to reply to you.
This sample email should show you more about it:
We need to discuss your recent behavior during the meeting, but I have not heard from you yet.
Awaiting your reply,
3. I Look Forward to Hearing Back
If you want to remain polite and friendly, stick with something familiar like “I look forward to hearing back.” It’s a great phrase to include in a more light-hearted situation.
For instance, it works well when emailing clients. It shows that your brand or company is fun and interesting, so it will encourage clients to respond if they’ve forgotten to do so already.
Here is a quick example to show you how it works:
I’m still very keen to work with you on this. I’ve yet to hear back from you, though. So, I look forward to hearing back.
All the best,
4. Let Me Know What You Think
You can also use a call-to-action in an email to encourage someone to reply. “Let me know what you think” is a great example of this, as it shows that you’d like someone to get back to you, even though they’ve taken longer than expected.
It’s a good alternative to “waiting for your response” when figuring out how to politely tell someone that you’re waiting for their response. Most people won’t need to be reminded again after you’ve asked what they think, and they’ll reply as soon as possible.
We’re still waiting to hear back from you. After all, we’re keen to move forward ASAP.
Let me know what you think,
5. Do You Have Any Ideas?
Sometimes, asking a question is the best way to encourage someone to respond. Something like “do you have any ideas?” is a subtle way to encourage someone to reply to your previous email.
You can use it to show you’re waiting for their answer. After all, if you’ve just asked, “do you have any ideas?” then it’s clear that you expect an answer of some kind.
This sample email will show you how to use it:
Dear Ms. Prockett,
I hope you’re still doing OK and enjoying your new job. I still haven’t heard from you, so do you have any ideas?
All the best,
6. What Are Your Thoughts?
Another great question alternative is, “what are your thoughts?” Again, it allows you to find out someone’s opinion while encouraging them to reply.
Asking a question generally provides a more honest response. It shows that someone has “thought” about your proposal and provided some insight to help you.
Perhaps this email example will help you with it:
I hope you are doing well. Let me know when you get a moment to reply, as I’d love to know more. What are your thoughts?
7. I Appreciate Any Information You May Have
You can still remain formal while sounding polite over an email. After all, a phrase like “I appreciate any information you may have” demonstrates this well.
It’s a good alternative to “waiting for your response.” The phrase keeps a polite tone while showing that you’d like someone to reply. “Any information you may have” suggests you’d like to learn from the recipient and what they know about the context.
I’m still waiting to hear back from you. I appreciate any information you may have.
8. I Will Appreciate Your Quick Response
Another great formal alternative to “waiting for your response” is “I will appreciate your quick response.” The key word is “quick” here since it shows that you expect a reply promptly.
You should use it when you are in an authoritative position. If you are someone’s boss, then it works well because it encourages an employee to reply as quickly as they’re able.
Here is an example to show you how it works:
I’m afraid I’m still waiting to hear back from you about this. I will appreciate your quick response.
9. Always Happy to Hear From You
It’s worth using a phrase like “always happy to hear from you” to sound friendly instead of formal. After all, it’s a fun way to encourage the recipient to reply when they get the chance.
You’ll have the most luck with this phrase when emailing clients you’re friendly with. It shows you have a healthy working relationship with them and get along well.
You can also refer to this example to help you understand more about it:
I notice that you have not replied to me about our previous product. Do you have any questions?
Always happy to hear from you,
10. Please Respond at Your Earliest Convenience
Another way to say “waiting for your response” is “please respond at your earliest convenience.” It’s a polite phrase to show that you’re desperate for someone to reply.
Generally, it works well when you would like someone to respond quickly. It means the information shared in your email is very important and needs someone’s attention as quickly as possible.
Here is an example email:
We still need to discuss this, but I have not heard from you for a while.
Please respond at your earliest convenience,
Is It Correct to Say “Waiting for Your Response”?
It is correct to say “waiting for your response.” You should use it to encourage an email recipient to reply as soon as they’re able.
Generally, it allows you to ask for a response after someone has ignored an email for a while. It implies that you expected a response but have yet to receive one.
You need to be careful with how you write “waiting,” though. Some people fall into the trap of using “awaiting” in the phrase. For instance:
- Correct: I am waiting for your response.
- Incorrect: I am awaiting for your response.
“Awaiting” means “waiting for.” So, it’s never correct to say “awaiting for.” However, you can say “awaiting” without the preposition. For example:
- Correct: I am awaiting your response.
Of course, you can use either of the following:
- Waiting for your response
- Waiting for your reply
Don’t worry; the difference between them is negligible. They are synonymous phrases, so you can switch between them at will without getting the phrase incorrect.
You can also use these variations with either “response” or “reply”:
- I will be waiting for your response
- I am waiting for your response
- We are waiting for your response to the below email
- I am still waiting for your response to my inquiry
Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here.